Senior Executive Assistant (EGGS)

Position: Senior Executive Assistant

Number of hours: 40 hours/week
Responsibilities:

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Manage and optimize executive calendars, including scheduling across time zones

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Screen, prioritize, and respond to emails and messages on behalf of the executive

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Draft, edit, and proofread correspondence, presentations, and reports

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Coordinate virtual meetings, prepare agendas, take notes, and track follow-ups

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Book and manage domestic and international travel, accommodations, and itineraries

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Handle confidential documents and information with professionalism and discretion

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Oversee and follow up on projects, deadlines, and deliverables

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Serve as a liaison between the executive and internal/external stakeholders

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Conduct light research, prepare summaries, and support strategic planning

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Assist with personal and professional administrative tasks as needed

Requirements:

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7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity

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Previous experience supporting a foreign C-level executive , preferably based in the United States

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Assertive and proactive in taking ownership of tasks to reduce the executive's workload and optimize their schedule

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Strong command of email, calendar, and workflow management tools (e.g., Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana)

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Excellent written and verbal communication skills

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Proven ability to work independently, take initiative, and manage multiple priorities

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Impeccable attention to detail, discretion, and judgment

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Strong time management, problem-solving, and organizational skills

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Tech-savvy and comfortable learning new systems or software quickly

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Flexible availability during core business hours (with occasional off-hours requests)

Originally posted on Himalayas