Executive Assistant w/ Email marketing exp (LC - 07182024 - PTEA)

Position: Executive Assistant w/ Email marketing exp
Number of hours: 10 hours/week
Schedule: MST
Tasks required:

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Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

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Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

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Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

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Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

- Set-up and schedule email newsletters

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Handle sensitive and confidential information with the utmost discretion and professionalism

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Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

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Generate, edit, publish and share daily content (original text, images, video, or HTML) to build meaningful connections

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Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

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Other ad hoc tasks that would be assigned

Requirements :

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At least 5 years of proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role

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Working knowledge/experience in email marketing and marketing automation software

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Has a background/experience with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, KEAP, etc.)

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Strong proficiency in office software and communication tools

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Knowledge of online calendars and scheduling (Calendly, Google Calendar)

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Excellent verbal and written English communication skills

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Discretion and the ability to handle confidential information

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Excellent phone, email and instant messaging communication skills

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Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

- Adaptability and a proactive mindset

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Professional demeanor and strong interpersonal skills

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Ability to work independently and in a team-oriented environment

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Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision

Originally posted on Himalayas