Senior Executive Assistant

NeoWork is hiring an Executive Assistant to manage the calendar, communications, and logistics for two co-founders at a professional services firm. This is a remote, independent contractor role requiring high autonomy and proactive execution across integrated professional and personal coordination.
Responsibilities

- Manage executive calendars for two CEOs, integrating professional meetings, business travel, conferences, military commitments, and family coordination

- Attend key meetings, document action items, and track follow-up accountability

- Produce client-facing deliverables, executive summaries, and structured communications using AI tools such as Claude

- Coordinate travel logistics including flights, hotels, conference registrations, and personal schedule management

- Maintain delegated inbox workflows and escalate only specific needs

- Operate with full access to email systems, calendars, and internal platforms to execute independently without repeated instructions

- Represent leadership in communications and maintain professional judgment when handling sensitive information

Requirements

- Proven track record managing executive calendars integrating professional and personal commitments

- Experience attending meetings, capturing structured action items, and driving accountability

- Proficiency using AI tools (Claude, ChatGPT) to produce client-facing and internal deliverables

- Experience coordinating travel, conference registrations, and logistics

- Ability to maintain confidentiality and handle sensitive personal and business information

- Demonstrated ability to absorb information once and execute independently without repeated instructions

- Comfortable operating in fast-paced environments and escalating only critical blockers

- Remote-ready and responsive across US time zones

Benefits

- We offer health insurance for contractors

- Holiday Extra Pay

- The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.

- We prioritize the mental health of our team members and offer mental health days to support their well-being.

- In addition to the base salary, performance-based incentives are provided.

- There is an annual review and appraisal process in place.

- There are ample opportunities for professional growth and advancement within the company.

Originally posted on Himalayas