Senior Executive Assistant

We're looking for an Executive Assistant to support a senior executive at a well-established clinical skincare brand with a global omnichannel presence. You will own calendar management, travel booking, and meeting prioritization for an executive leading a team of 30 or more people across a fast-moving consumer beauty business.

This role requires more than organizational skills. The executive moves quickly, has a high volume of incoming meeting requests, and needs an EA with the critical thinking to prioritize correctly — understanding which meetings deserve time on the calendar, which can be delegated, and which can be declined. If you have supported a senior leader managing a large team, think clearly under pressure, and take genuine ownership of your principal's time, this role is a strong fit.
Why You'll Want to Join

- You will be paid in USD (bi-monthly: every 15th and 30th)

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Paid Time Off in accordance with company policy

- Observance of Holidays per company guidelines

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100% remote setup so you can work wherever you're most productive

- This role requires availability Monday through Friday, 8 AM to 4 PM US Pacific Time

- Support a senior executive at a globally recognized consumer brand with strong omnichannel scale

- Stable, long-term role with clear ownership and direct access to senior leadership

What You'll Work On
Calendar Management and Meeting Prioritization

- Own the executive's calendar end to end with complete accuracy at all times

- Triage incoming meeting requests and apply sound judgment about what should be scheduled, deferred, delegated, or declined

- Protect the executive's focus time and ensure the calendar reflects the right priorities for a leader managing a team of 30 or more

- Prepare the executive with relevant context and materials ahead of every commitment

- Resolve scheduling conflicts proactively and without creating friction for stakeholders

Travel Booking and Logistics

- Book and manage all domestic and international travel including flights, hotels, ground transportation, and dining reservations

- Build detailed itineraries with all confirmations, logistics, and timing buffers organized and shared in advance

- Handle last-minute changes, cancellations, and re-routes efficiently and without disruption

- Anticipate travel-related needs and coordinate logistics end to end so the executive can focus entirely on the work

Communications and Correspondence

- Manage the executive's inbox, flag priority items, and draft responses as needed

- Communicate professionally on behalf of the executive with internal stakeholders, external partners, and vendors

- Ensure all follow-ups, confirmations, and open items are tracked and closed without prompting

Administrative and Operational Support

- Handle expense reporting, document management, and recurring administrative tasks accurately and on time

- Support the executive with ad hoc projects and special requests as they arise

- Maintain organized systems across email, calendar, and documents so everything is easy to find and always current

What You Bring

- Proven experience as an Executive Assistant supporting a senior leader managing a team of 30 or more people — this is a hard requirement

- Strong critical thinking skills with the ability to independently assess and prioritize meeting requests based on the executive's goals and workload

- Expert calendar management skills with a track record of keeping a complex, high-volume calendar running without errors or gaps

- Excellent international and domestic travel booking experience with strong attention to logistics and detail

- Excellent written and verbal English communication skills with a polished and professional tone

- Proactive and self-directed with strong follow-through on every open item

- Highly discreet and reliable when handling sensitive business information

- Available Monday through Friday, 8 AM to 4 PM US Pacific Time

Nice to Have

- Experienc