Senior Executive Assistant

About the Role
We are seeking a highly organized, proactive, and resourceful Senior Executive Assistant to
support the principal of a private family office. This is a high-impact role that combines executive
assistance, operations, research, project coordination, and personal assistance, requiring
someone who thrives in a fast-paced, entrepreneurial environment.

The ideal candidate is exceptionally detail-oriented, highly responsive, and naturally curious,
with the ability to anticipate needs before they arise. You'll serve as a trusted right hand,
ensuring both business and personal priorities run seamlessly while allowing the principal to
focus on strategic decision-making.

This is not a traditional Executive Assistant position. We're looking for someone who enjoys
solving complex problems, taking ownership, and finding creative solutions while managing a
wide variety of responsibilities across both business and personal affairs.
Key Responsibilities

Executive Support
● Manage the principal's calendar, priorities, and daily workflow.
● Coordinate meetings, appointments, and travel arrangements.
● Monitor schedules and proactively remind the principal of upcoming commitments.
● Prepare meeting summaries, action items, and follow-up communications.
● Screen incoming requests and prioritize urgent matters.
● Act as the primary point of coordination for day-to-day executive support.

Research & Decision Support
● Carry out due diligence and information gathering for business initiatives and
investments.

- Solve problems independently by identifying the best available solutions.
● Conduct thorough research on vendors, products, services, and business opportunities.
● Source and compare suppliers, contractors, and specialist service providers.
● Present concise recommendations with pricing, timelines, pros and cons to enable

informed decision-making.

Family Office & Operational Support
● Provide operational support across the family office.
● Coordinate documentation, contracts, and administrative processes.
● Assist with opening financial and trading accounts, ensuring paperwork is completed accurately.
● Maintain organized records and confidential documentation.
● Support operational projects from planning through execution.

Project Management
● Manage multiple projects simultaneously while keeping stakeholders informed.
● Coordinate with vendors, consultants, and external service providers.
● Track deadlines and ensure projects progress on schedule.
● Source highly specialized service providers when required.

Personal Assistance
● Coordinate travel, dining reservations, appointments, and lifestyle requests.
● Research and secure difficult-to-obtain reservations, services, or experiences.
● Handle personal errands and administrative tasks with professionalism and discretion.
● Anticipate personal needs and proactively provide solutions.

Market & Trading Support
● Monitor pre-defined market alerts and notify the principal immediately when action may be required.
● Follow established procedures regarding trading thresholds and priority notifications.
● Escalate urgent matters until they receive a response.
● Support administrative requirements related to investment activities.
Ideal Candidate Profile
We're looking for someone who is:

- Resourceful, independent, and naturally curious.
● An excellent researcher who enjoys solving problems.
● Calm under pressure with strong judgment.
● Patient, adaptable, and an exceptional listener.
● Comfortable supporting high-performing entrepreneurs and executives.
● Confident making recommendations without making assumptions.
● Tech-savvy and quick to learn new systems.
● Professional, discreet, and trustworthy with confidential information.

- Exceptionally organized with outstanding attention to detail.
● Highly proactive and able to anticipate needs before being asked.
● Comfortable managing multiple priorities in a fast-paced environment.

Preferred Experience