Admin Assistant (PC - 01242025 - PTAA)

Position: Admin Assistant

Number of hours: 20 hours/week
Schedule: AEST Melbourne Time
Tasks required:

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Manage and organize calendars, appointments, and meetings.

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Design and develop the portal framework, ensuring an intuitive and user-friendly interface.

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Create and design individual widgets tailored to the portal's functionality.

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Develop and organize the layout of widgets for the home page, optimizing for both aesthetics and user experience.

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Implement and integrate hyperlinks and back-end functionality, ensuring seamless navigation and user interaction.

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Insert and position key logos to maintain brand consistency throughout the platform.

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Design the application icon to align with brand identity and visual appeal.

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Design and develop the app launch screen to create a polished and engaging first impression for users.

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Handle email correspondence and ensure timely responses.

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Prepare and edit reports, presentations, and documents.

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Assist with data entry, record keeping, and database management.

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Coordinate travel arrangements and itineraries as needed.

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Provide customer service support by responding to inquiries and resolving issues.

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Collaborate with team members to streamline administrative processes.

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Assist in crafting clear and concise communications, including emails, announcements and reports

- Perform other duties as needed

Requirements :

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Minimum of 2 years of experience working with FranConnect (non-negotiable).

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Proven experience as a Virtual Assistant or in a relevant administrative role.

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Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)

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Experience with word-processing software and spreadsheets (e.g. MS Office, Google wSuite)

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Familiarity with project management tools (e.g., Trello, Asana).

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Experience in managing social media accounts or marketing support.

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Strong verbal and written communication skills.

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Excellent time management and organizational abilities.

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Ability to work independently with minimal supervision.

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Clear and concise communicator with effective English verbal and written communication skills

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Experience with basic social media management

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Strong analytical, and problem-solving skills

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Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

Additional Information:
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Flexibility in work hours may be required depending on the team's needs.

Originally posted on Himalayas