Admin Assistant | Finance/Marketing - Xero and Shopify Experience | WFH

Category: Marketing

Location: Ortigas, Alabang, Pampanga, or Cebu National Capital Region (Manila) Philippines

Setup and Location: WFH

Work Schedule: 7:00 AM – 4:00 PM Br | 5:00 AM – 2:00 PM PHT

Employment Type: Full-time

Ready to do work that actually excites you? We are seeking a detail-oriented Administrative & Marketing Assistant to support documentation, financial coordination, and digital marketing activities. The role involves managing invoices, maintaining accurate records, and enhancing online presence through retail updates and social media engagement. This position is critical for

ensuring operational efficiency and driving cohesive communication across administrative and marketing functions.

What You’ll Do

You’ll be the kind of person who:

- Generate and distribute invoices to customers, ensuring accuracy and timely delivery.

- Perform data entry and cross-reference information across job worksheets and databases.

- Prepare, proofread, and send business documents (e.g., contracts, reports) to stakeholders.

- Allocate and track purchase invoices, reconciling them with purchase orders and payments.

- Coordinate purchase orders and supplier transactions to facilitate seamless procurement processes.

- Monitor accounts receivable, follow up on overdue payments, and update payment records.

- Update product listings, pricing, and content on e-commerce or retail platforms.

- Create, schedule, and publish social media content to boost brand visibility and engagement.

Requirements

What You Bring

We’re looking for someone who:

- Bachelor’s degree in Business Administration, Marketing, Finance, or a related field.

- 3+ years of experience in administrative support, accounts coordination, or digital marketing.

- Proficiency in QuickBooks, Microsoft Excel, and document management tools (e.g., Adobe Acrobat, Google Drive).

- Familiarity with e-commerce platforms (e.g., Shopify, WooCommerce) and social media management tools (e.g., Hootsuite, Canva).

- Basic understanding of accounts payable/receivable processes and purchase order systems.

- Strong organizational skills to manage multiple tasks, deadlines, and data sets accurately.

- Excellent written communication skills for drafting documents and social media content.

Benefits

Why You’ll Love Working Here

- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)

- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)

- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Let’s Talk ​

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.

Details

Originally posted on Himalayas