Executive Assistant

Executive Assistant / Administrative Coordinator We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision. Key Responsibilities Client & Lead Management - Manage and organize client leads using Excel and Google Sheets - Maintain structured digital filing systems in Google Drive - Handle client follow-ups, confirmations, and feedback collection Scheduling & Coordination - Schedule and coordinate appointments, meetings, and follow-ups - Manage Google Calendar and ensure smooth daily scheduling Communication - Respond to client inquiries via phone and email (inbound and outbound) - Maintain professional and friendly communication at all times Finance & Reporting Support - Record and track income and expenses - Prepare weekly reports for the accountant Operations & Supplies - Communicate with suppliers for orders and restocking - Track purchases and inventory levels Documentation - Prepare and organize business documents (invoices, contracts, W-9 forms, etc.) - Maintain accurate and updated business records Marketing Support (Optional) - Assist with basic Facebook and Instagram page management if needed Requirements - Excellent English communication skills (spoken and written) - Strong organizational and computer skills (Excel, Google Drive, Google Calendar) - Highly responsible, trustworthy, and detail-oriented - Comfortable handling phone calls and email communication - Able to manage multiple tasks independently - Proactive, self-motivated, and willing to grow with the business Preferred Qualities - Previous experience in administrative support, customer service, or coordination roles - Experience working remotely or independently - Ability to work in a fast-paced environment while staying organized Position Type - Remote / Work from Home - Full-Time or Part-Time (depending on availability) Salary: Up to $6/hr Originally posted on Himalayas