Executive Assistant✦ anywhere

Executive Assistant / Administrative Coordinator

We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision.
Key Responsibilities
Client & Lead Management

- Manage and organize client leads using Excel and Google Sheets

- Maintain structured digital filing systems in Google Drive

- Handle client follow-ups, confirmations, and feedback collection

Scheduling & Coordination

- Schedule and coordinate appointments, meetings, and follow-ups

- Manage Google Calendar and ensure smooth daily scheduling

Communication

- Respond to client inquiries via phone and email (inbound and outbound)

- Maintain professional and friendly communication at all times

Finance & Reporting Support

- Record and track income and expenses

- Prepare weekly reports for the accountant

Operations & Supplies

- Communicate with suppliers for orders and restocking

- Track purchases and inventory levels

Documentation

- Prepare and organize business documents (invoices, contracts, W-9 forms, etc.)

- Maintain accurate and updated business records

Marketing Support (Optional)
- Assist with basic Facebook and Instagram page management if needed

Requirements

- Excellent English communication skills (spoken and written)

- Strong organizational and computer skills (Excel, Google Drive, Google Calendar)

- Highly responsible, trustworthy, and detail-oriented

- Comfortable handling phone calls and email communication

- Able to manage multiple tasks independently

- Proactive, self-motivated, and willing to grow with the business

Preferred Qualities

- Previous experience in administrative support, customer service, or coordination roles

- Experience working remotely or independently

- Ability to work in a fast-paced environment while staying organized

Position Type

- Remote / Work from Home

- Full-Time or Part-Time (depending on availability)

Salary: Up to $6/hr
Originally posted on Himalayas