Admin Assistant (AR - 02182025 - PTAA )

Position: Admin Assistant

Number of hours: 20 hours/week
Schedule: EST
Tasks required:

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Manage, organize, and respond to email correspondence.

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Serve as the primary resource and support for the owner/CEO.

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Manage and coordinate the owner/CEO’s calendar, appointments, and scheduling needs.

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Perform data entry and maintain organized records.

- Input, organize, and manage documents.

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Communicate with suppliers via email in a professional manner.

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Occasionally make phone calls to suppliers for follow-ups and inquiries.

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Request and manage data from suppliers, ensuring accuracy and completeness.

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Draft, review, and edit correspondence as needed, ensuring professionalism and accuracy.

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Compile and organize data in Excel from raw sources.

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Pre-read and edit documents, including letters and emails, ensuring accuracy and professionalism.

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Assist with travel planning, including researching options, booking, and managing itineraries.

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Perform general administrative tasks including data entry, preparing reports, and maintaining documentation.

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Assist in crafting clear and concise communications, including emails, announcements and reports

- Perform other duties as needed

Requirements :

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Previous experience in an administrative or virtual assistant role.

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Advanced proficiency in both Spanish and English (written and spoken).

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Must be available for occasional Zoom video calls with the CEO/Manager.

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Ability to work in the EST (Miami) time zone.

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Strong organizational skills with the ability to manage multiple tasks efficiently.

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Proficiency in Microsoft Excel, email platforms, and general document editing tools.

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Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)

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Reliable internet connection and ability to make WiFi calls.

- High attention to detail and accuracy.

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Previous experience in administrative support is preferred.

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Knowledge of online calendars and scheduling (e.g. Google Calendar)

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Excellent phone, email and instant messaging communication skills

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Clear and concise communicator with effective English verbal and written communication skills

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Experience with basic social media management

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Strong analytical, and problem-solving skills

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Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

Originally posted on Himalayas