Virtual Assistant - Bookkeeper (PS - 09042026 - FTVAB)

Position: Virtual Assistant - Bookkeeper

Number of hours: 40 hours/week (TBA)
Schedule: Singapore (SGT)
Key Responsibilities
Bookkeeping and Reconciliation

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Complete weekly bookkeeping and reconciliation tasks using Xero.

- Reconcile financial accounts, including:
- Finserv

- DBS

- AMEX

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Review transactions for accuracy and completeness.

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Upload and organise receipts and supporting financial documents.

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Categorise expenses correctly according to the clinic’s chart of accounts.

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Maintain accurate and up-to-date financial records.

Accounts Support

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Assist with accounts payable and accounts receivable processes.

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Support invoice tracking and payment record management.

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Maintain organised documentation for financial transactions.

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Ensure financial records are complete and easily accessible.

Financial Monitoring and Reporting

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Identify missing information, unusual transactions, or reconciliation discrepancies.

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Report financial concerns or inconsistencies to the Practice Manager promptly.

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Assist with preparation of financial summaries and reports when required.

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Ensure bookkeeping activities follow clinic processes and standards.

Data Security and Compliance

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Maintain confidentiality of financial and business information.

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Access financial information only through approved systems.

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Protect account credentials and sensitive business data.

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Follow clinic privacy and data protection requirements.

Optional Marketing Support (Based on Experience)

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Assist with Google Business Profile updates when requested.

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Support administrative tasks related to social media scheduling.

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Provide additional operational support when bookkeeping priorities are completed.

Qualifications

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Proven experience in bookkeeping, accounting assistance, financial administration, or virtual bookkeeping.

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Experience using Xero or similar accounting software.

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Knowledge of bank reconciliation, expense management, and transaction categorisation.

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Understanding of accounts payable and accounts receivable processes.

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Strong attention to detail and accuracy when handling financial records.

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Ability to identify discrepancies and investigate unusual transactions.

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Strong organisational skills with the ability to manage deadlines independently.

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Excellent written communication skills and ability to provide clear financial updates.

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Ability to work remotely with minimal supervision.

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Experience supporting small businesses, healthcare practices, or professional service businesses is an advantage.

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Understanding of confidentiality when handling financial and business information.

Originally posted on Himalayas