Accounting Virtual Assistant (LB - 10142025 - PTAVA)

Position: Accounting Virtual Assistant

Number of hours: 20 hours/week
Schedule: Canada Time
Strategic Work:

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Support the improvement of finance and admin workflows to reduce manual processes.

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Assist in the preparation of monthly and quarterly reports to provide timely and accurate data.

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Collaborate with the Director of Finance to identify and document areas for automation or process improvement.

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Develop foundational knowledge of internal controls, financial reporting standards, and budgeting processes.

Tactical Work:

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Maintain accurate and organized financial records in accordance with Canadian accounting standards.

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Record daily financial transactions including invoices, receipts, and payments.

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Assist with the review and processing of accounts payable and accounts receivable.

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Review automated invoices for accuracy and ensure timely distribution.

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Prepare payment batches for approval and process payments within standard timelines (3060 days).

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Reconcile all bank accounts, credit cards, petty cash, and accounts receivable monthly by the 10th.

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Support the month-end and year-end closing process by preparing journal entries, account schedules, and reconciliations.

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Assist with preparing and updating financial reports and metrics in 90.io or other reporting tools.

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Help maintain digital records in both the CRM and accounting software (e.g., QBO).

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Respond to internal and external inquiries regarding payments, receipts, and account balances.

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Ensure the confidentiality and security of all financial data.

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Provide administrative support to the finance department, including document organization and vendor communication.

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Participate in team meetings, training sessions, and special projects as assigned.

Requirements :

- Strong attention to detail and accuracy

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Basic understanding of Canadian accounting principles and HST/GST rules.

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Effective organizational and time management skills

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Proficiency in Microsoft Excel and QuickBooks Online (or equivalent software)

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Willingness to learn, take initiative, and work collaboratively within a small finance team

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Ability to work independently in a remote setup following Canada time .

Originally posted on Himalayas