Project Admin Assistant (Construction) | Permanent Work from Home | Morning Shif

Category: Construction

Location:

JOB TITLE: Project Administrator- Construction
TYPE: 30 hours a week
RATE: $8AUD/hour

We are seeking aProject Coordinator/Administrator who will act as the central hub for projectadministration, facilitating communication, tracking schedules, managingdocumentation, and ensuring resources are available to meet project deadlinesand budgets.

This is not atask-following role — we need someone who takes full ownership, drivesefficiencies, and improves processes through automation and smart systemutilisation.

Key Responsibilities:

● Documentation& Organization: Maintaining project plans, schedules, budgets, and technical documents(reports, contracts, invoices)
● DataManagement & Reporting – Maintain clean, accurate data and create dashboards for decision-making bymanagement.
● GeneralProject Admin – Support teams with documentation, scheduling, and compliance.
● Otheradmin tasks - arrange team meetings, issue agendas & minutes, set up team functions,etc. as directed by management.
● Emailmanagement: Take over the shared inbox currently mismanaged by an in-office admin; uploadclient-submitted plans into Zoho CRM as leads.
● Quotingsupport: Read building plans, enter data into an existing spreadsheet (auto-calculatesprice), then type itemized quote into Xero (kitchen, bathroom, laundry,bedrooms).
● BDMsupport: Assist with contracts so the BDM can focus on client relationships; VA handlesback-end only.
● Cashflow visibility: VA to support reporting via Zoho and Xero — invoicing side only; Leanne managesall bookkeeping.
● Clientonboarding: Upload new client contact information into Zoho; no timesheets or payrollinvolvement.

Skills and ExperienceRequired:
● Proven projectcoordination, administration, or a related role experience in the building andconstruction industry.
●Familiaritywith Google workspace
●Minimum2-3 years in project administration.
●Excellentcommunication skills.
●Strongorganisational skills, attention to detail, and proactive problem-solving.
●Confidentcommunicator with the ability to train and support staff in digital systems.
● Experience in XERO (invoicing andquotation) is a MUST
● AU experience is a MUST

Details
Originally posted on Himalayas