Virtual Assistant

Virtual Assistant (VA) – Remote

Executive Support | Administrative Support | CRM Management | Operations Coordination

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role

At Pavago , one of our clients is hiring a Virtual Assistant (VA) to provide dependable administrative and operational support across multiple business functions.

This is a high-ownership role where you’ll manage schedules, coordinate communication, maintain CRM systems, organize documentation, and support day-to-day operations. You’ll help ensure priorities stay organized, deadlines are met, and nothing falls through the cracks.

If you’re proactive, detail-oriented, tech-savvy, and enjoy supporting growing businesses behind the scenes, this is an excellent opportunity to build a long-term remote career.
What You’ll Own
Administrative Support

- Manage calendars and schedule meetings using Google Calendar and Microsoft Outlook.

- Draft professional emails, memos, and business documents.

- Prepare meeting agendas, notes, and follow-up action items.

- Keep schedules organized and ensure priorities remain on track.

Data & Document Management

- Maintain accurate records in spreadsheets, CRM systems, and project management tools.

- Organize digital files using:

- Google Drive

- Dropbox

- Microsoft SharePoint

- Prepare reports, summaries, and documentation for leadership and clients.

Research & Task Execution

- Conduct online research on competitors, vendors, market trends, and business topics.

- Compile findings into organized summaries and presentations.

- Support special projects and ad hoc operational requests.

- Execute tasks independently with minimal supervision.

Customer & Vendor Support

- Respond to basic client inquiries or route requests appropriately.

- Communicate with vendors and follow up on outstanding items.

- Coordinate communication between stakeholders.

- Help maintain professional client and vendor relationships.

Operations & Project Support

- Assist with invoicing and expense tracking.

- Support light bookkeeping activities when required.

- Maintain project trackers using:

- Asana

- Trello

- Notion

- Monday.com

- Keep operational systems organized and up to date.

Requirements
Must-Have Qualifications
Experience

-
1–2 years of experience in:

- Virtual Assistant roles

- Administrative Support

- Executive Support

- Remote Operations

Core Skills

- Strong proficiency with:

- Google Workspace

- Microsoft Office

- Excellent written and verbal English communication skills.

- Strong organizational and time-management skills.

- Ability to work independently in a remote environment.

- Reliable internet connection and professional remote workspace.

Nice-to-Have

- Experience using CRM platforms such as:

- HubSpot

- Salesforce

- Zoho CRM

- Familiarity with:

- QuickBooks

- Xero

- Experience supporting:

- Startups

- Entrepreneurs

- Remote teams

- Experience managing multiple executives or clients simultaneously.

Tools & Technologies

- Google Workspace

- Microsoft Office

- Google Calendar

- Microsoft Outlook

- HubSpot

- Salesforce

- Zoho CRM

- Asana

- Trello

- Notion

- Monday.com

- QuickBooks

- Xero

What Makes You a Strong Fit

- Highly organized with exceptional attention to detail.

- Strong written and verbal communicator.

- Quick learner who adapts easily to new tools.

- Reliable, proactive, and self-managed.

- Comfortable managing multiple priorities simultaneously.

- Strong follow-through and ownership mindset.

- Passionate about keeping operations organized and efficient.

What a Typical Day Looks Like

- Review calendars, inboxes, and daily priorities.

- Schedule meetings and respond to emails.

- Update CRM records and operational documents.

- Prepare reports, summaries, and presentations.

- Conduct research for ongoing projects.

- Follow up with vendors, clients, and internal stakeholders.

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