Project Coordinator & Business Development Associate

We are looking for a highly organized and proactive Project Coordinator & Business Development Associate to support both project delivery and business growth initiatives.

This role is ideal for someone who enjoys working with clients, coordinating multiple projects, conducting research, preparing business materials, and making sure action items are completed on time.

Key Responsibilities

Project Coordination

Coordinate data conversion, data extraction, and system integration projects.

Gather, validate, and document project requirements.

Support client onboarding, data intake, system setup, and project kickoffs.

Track project timelines, milestones, dependencies, action items, and deliverables.

Coordinate with Engineering, Support, Finance, and other internal teams.

Monitor project risks and escalate concerns when needed.

Maintain accurate project records and updates in Jira, CRM, and other tracking tools.

Business Development & Client Support

Join meetings with prospective customers, partners, and stakeholders.

Support lead generation, opportunity research, and market validation.

Research industry trends, competitors, and potential market opportunities.

Assist with customer outreach, customer visits, business trips, and industry events.

Prepare presentations, proposals, executive summaries, reports, and research materials.

Take meeting notes and track follow-up actions.

Support leadership with strategic projects and market expansion initiatives.

Operational & Executive Support

Coordinate between clients, internal teams, partners, and prospective customers.

Provide clear project and opportunity status updates.

Help prepare service orders, agreements, statements of work, and supporting documents.

Coordinate schedules, travel arrangements, logistics, and meeting materials.

Ensure decisions, action items, and follow-ups are properly documented.

Qualifications

Required

Bachelor's degree in Business, Health Informatics, Information Technology, or a related field.

At least 2 years of experience in project coordination, business development, operations, consulting, or a client-facing role.

Strong organization and time-management skills.

Ability to manage several projects and priorities at the same time.

Excellent written and verbal communication skills.

Strong attention to detail and problem-solving skills.

Able to work independently and professionally in a fast-paced environment.

Proficient in Microsoft PowerPoint and Excel.

Experience using project management or CRM tools.

Preferred

Experience in healthcare, health IT, technology, business development, or market expansion.

Experience with data migration, data extraction, or system integrations.

Familiarity with EMR/EHR workflows.

Basic knowledge of HL7, APIs, file-based exchange, or lab interfaces.

Experience using Jira or CRM systems.

Experience preparing service agreements, statements of work, or project scopes.

Strong research and analytical skills.

Ability to travel to the United States for business engagements when needed.

What We're Looking For

We are looking for someone who is:

Organized and dependable

Client-focused

Strong at follow-through

Comfortable communicating with different stakeholders

Able to turn meetings into clear action items

Comfortable working across both project coordination and business development

Able to prepare professional, executive-ready materials

To apply, please submit your updated resume and include a short introduction highlighting your experience in project coordination, client-facing work, business development, or technology-related projects.