Proposal Coordinator

CET is hiring a Proposal Coordinator

Are you passionate about supporting mission-driven work by turning ideas and information into clear, compelling proposals? CET is looking for a Proposal Coordinator to help advance mission-aligned opportunities that support our work in energy, waste reduction, and sustainable solutions.

In this role, you will coordinate the proposal lifecycle from opportunity tracking through final submission, keeping timelines, requirements, contributors, and materials moving smoothly. You will help plan proposal processes, compile submission materials, draft content from team direction, maintain reusable proposal resources, and ensure submissions are complete, accurate, and on time. After an award, you will help track the contracting process, review requirements against the proposed scope, and prepare each opportunity for a successful handoff to operations.

This is a great opportunity for someone who thrives in a fast-paced, collaborative environment; enjoys managing many moving pieces; and takes pride in producing polished, high-quality work that helps a mission-driven organization grow its impact.

Applicants for this remote position must be located in one of these states:
Massachusetts, Connecticut, Rhode Island, New Hampshire, New Jersey, New York, or Vermont.

If you are located in or near Northampton, Massachusetts, you can also work from our co-working space at the Old School Commons in Northampton.
Essential and Primary Job Functions
In this position, you will:
Coordinate Proposal Lifecycle

- Assess proposal requirements to determine strategic alignment with CET’s mission, skills, and operations.

- Participate in opportunity reviews to capture decisions, requirements, and key messaging for proposal development.

- Maintain the Salesforce database to track and manage the status of pipeline opportunities.

- Creates proposal templates and submission checklists based on RFI/RFP requirements.

- Ensures written materials conform to CET standards for content, style, and quality.

- Maintains a library of resumes, forms, and required attachments for efficient reuse across responses.

- Confirms all proposal attachments are complete, accurate, and ready for submission.

- Coordinate timelines to ensure all milestones and deadlines are met.

- Track contract and agreement status, including NDAs, subcontracts, and framework agreements, through signature and filing; route materials to appropriate reviewers and flag deadlines.

- Manage multiple concurrent deadlines and competing priorities without dropping details.

- Identifies, assesses, resolves, and/or escalates issues as needed.

Produce Proposal Drafts

- Facilitate opportunity strategy sessions, translating discussion into structured outlines and first drafts.

- Ensure decisions and key messaging from those sessions are accurately captured and reflected in proposal content.

- Liaise with respective business units, including the CEO, CGO, Operations, and functional departments, to gather information for proposal responses.

- Develop working knowledge of CET’s programs, services, experience, and differentiators to accurately assemble and tailor proposal content.

- Use repurposed content, AI-assisted drafting tools, and direction from Business Development and program staff to produce organized, accurate first drafts.

- Produce compliant, organized material on deadline, with an ability to tailor content organization, formatting, and tone to align with funder/client/solicitation requirements.

- Incorporates feedback through multiple rounds of revision.

- Coordinate review cycles and final assembly to ensure complete, compliant, timely proposal submissions.

Monitor and Research Funding Sources

- Keep up to date on assigned platforms for RFP, RFR, and grant opportunities and maintain systems to monitor them.

- Work closely with Program and Project Managers to match funding opportunities with organizational priorities.

- Seek out data