Legal Assistant/Intake Coordinator

We are seeking an experienced Legal Assistant / Intake Coordinator to support a California law firm with legal administration, client intake, court filings, calendaring, and attorney correspondence.

Key Responsibilities

Manage daily legal workflows using Clio Manage, including matter management, calendaring, document organization, and client records.

Prepare and submit court filings through One Legal and electronic filing systems for U.S. courts.

Draft, proofread, and format professional legal correspondence on behalf of attorneys.

Handle client inquiries, coordinate intake information, and maintain accurate and confidential case records.

Track deadlines, organize legal documents, and provide billing and administrative support as needed.

Communicate professionally with clients, attorneys, court personnel, and other stakeholders.

Required Qualifications

At least 3 years of experience supporting California law firms.

Hands-on daily experience with Clio Manage and practical knowledge of its modules and workflows.

Experience using One Legal and e-filing documents with at least one named U.S. court.

Proven experience drafting and proofreading attorney correspondence.

Excellent written English, with the ability to communicate in a professional legal register.

Strong attention to detail, discretion, confidentiality, and organizational skills.

Preferred Qualifications

Experience in real estate law, evictions, unlawful detainer, or business law.

Familiarity with Janney and Janney, legal billing, and additional calendaring systems.