Executive Assistant w/ project management exp

Position: Executive Assistant w/ project management experience
Schedule: EST
Tasks required:

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Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

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Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed

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Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

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Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

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Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

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Handle sensitive and confidential information with the utmost discretion and professionalism

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Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

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Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

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Other ad hoc tasks that would be assigned

Requirements :

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Minimum of 3 years working experience as a Virtual Executive Assistant for C-level executives or a relevant role

- Experience in project management

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Strong working knowledge of G Suite and/or MS Office (specifically word-processing and spreadsheet software)

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Experience with online meeting software (like Zoom, Gmeet or WebEx), online chat/instant messaging, and group sharing platforms like Slack

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Strong proficiency in office software and communication tools

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Proficient with online calendars and scheduling (Calendly, Google Calendar)

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Excellent verbal and written English communication skills

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Discretion and the ability to handle confidential information

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Excellent phone, email and instant messaging communication skills

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Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

- Adaptability and a proactive mindset

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Exceptional organizational skills and the ability to complete tasks with little supervision

Originally posted on Himalayas