Transitions Specialist

<p>Our client, a long-established US community association management company (Arizona-based) specializing in large-scale, master-planned communities, is hiring a Transition Support Specialist — Accounting & Administration. This person manages the incoming and outgoing community transition process, serving as the single point of contact for the company while also handling the accounting work that every transition requires.</p><p>It is a hybrid role: part transition project manager, part transition accountant. You coordinate internal teams and external management companies to a deadline, and you personally handle the trial-balance imports, cash reconciliations, A/R, and month-end close that move a community cleanly from one set of books to another. You will work full-time, remotely, on a schedule that overlaps US Mountain Time business hours.</p><p><strong>

What You’ll Accomplish</strong></p><ul><li>Oversee the execution of incoming management contracts and notify internal teams in good time.</li><li> Act as the primary point of contact for the prior or new management company, monitoring and communicating outstanding items and follow-ups.</li><li>Import trial balances, homeowner data, and A/R balances; reconcile prior-management-company cash; run month-end close; and hand responsibilities to the Community Accounting team.</li><li>Request, receive, organize, and track every transition-related document.</li><li>Assign tasks to internal teams and monitor progress to ensure timely completion.</li><li>Track and manage task deadlines so internal parties meet their goals.</li><li>Provide regular, summarized transition-status reports for Leadership Team review.</li><li>Develop and distribute standardized collateral (welcome letters, checklists) that support the transition.</li><li>Identify process improvements that increase efficiency and improve the transition experience.</li><li>Transfer and enroll utilities on autopay, and manage and track subsidy billing distributions.</li><li>Perform additional duties as needed to support the transition process.</li></ul>