RBS- SAAS- FTEA

Position: Executive Assistant
Number of hours: 40 hours/week
Schedule: TBA
Tasks required:

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Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

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Provide logistics support for events including RSVP lists, follow-up communications, partnership deliveries, agendas, and printing.

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Answer phone calls and/or emails in behalf of the CEO

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Plan and organize workflow to comply with established time constraints in order to meet deadlines

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Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

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Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

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Handle sensitive and confidential information with the utmost discretion and professionalism

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Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

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Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

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Other ad hoc tasks that would be assigned

Requirements :

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Must have proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role is required

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Foundational understanding of the logistics industry

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Hands-on experience in graphic design tools such as Canva

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Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)

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Knowledge of online calendars and scheduling (Calendly, Google Calendar)

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Excellent interpersonal, presentation, verbal and written English communication skills.

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Discretion and the ability to handle confidential information

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Excellent phone, email and instant messaging etiquette

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Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

- Adaptability and a proactive mindset

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Ability to work independently and in a team-oriented environment

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Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision

Originally posted on Himalayas