Property Management & Bookkeeping Administrator

We are a staffing agency recruiting on behalf of a growing family-owned property management and real estate business. Our client manages a portfolio of residential rental properties alongside a real estate business and a construction company, and they are looking for a highly organized Property Management & Bookkeeping Administrator to support the day-to-day operations across all three businesses.

This role is ideal for someone who enjoys backend operations, bookkeeping, and coordinating multiple moving parts. You will play a key role in ensuring tenant communication, leasing administration, financial records, and operational workflows run smoothly.

The position will begin on a part-time basis alongside an existing team member to ensure a structured handover, with a clear opportunity to transition into a full-time role as responsibilities grow.

Key Responsibilities

Property Management Administration

- Respond to tenant enquiries via email, text, and phone in a professional and timely manner

- Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications

- Manage leasing enquiries, applications, appointment scheduling, and lease preparation

- Monitor overdue rent notices and assist with rent collection communications

- Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams

- Maintain accurate property records within the property management system

Bookkeeping & Financial Administration

- Manage day-to-day bookkeeping using QuickBooks

- Process invoices and maintain accurate financial records

- Track receipts and organize supporting documentation

- Assist with payroll administration and expense tracking

- Support transaction coordination and financial reporting across multiple businesses

- Reconcile transactions and maintain organized accounting records

Administrative Support

- Manage shared inboxes and respond to administrative enquiries

- Coordinate appointments and maintain organized calendars where required

- Prepare documents and maintain digital filing systems

- Assist with general administrative support across the property management, real estate, and construction businesses

- Learn and maintain records within the company's property management software

Required Qualifications

- Previous experience in bookkeeping or accounting administration

- Strong working knowledge of QuickBooks

- Excellent organizational skills and exceptional attention to detail

- Experience managing invoices, receipts, and financial records

- Strong written and verbal English communication skills

- Ability to manage multiple priorities across several businesses

- Comfortable learning new software and working independently in a remote environment

Preferred Qualifications

- Previous experience in property management or real estate administration

- Experience using AppFolio or similar property management software

- Familiarity with leasing administration and tenant communication

- Basic payroll administration experience

- Spanish language skills are an advantage but not essential

What We're Looking For

- A highly organized, operations-focused professional who enjoys creating structure and keeping systems running efficiently

- Someone with a strong bookkeeping mindset and excellent attention to financial accuracy

- A proactive self-starter who takes ownership of their responsibilities

- A dependable communicator who can confidently manage tenant enquiries and internal administration

- Someone who enjoys learning new systems and continuously improving processes

- An individual looking for a long-term opportunity with room to grow alongside an expanding family business

Growth Opportunity

This role will begin with a structured training period alongside the current administrator before transitioning into ownership of the role. As the business continues to grow, there is a clear opportunity for the successful candidate to m