Administrative / Executive Assistant – Real Estate & Contracting

We are looking for a highly organized and detail-oriented Administrative / Executive Assistant with strong administrative skills, comfort working with numbers and spreadsheets, and hands-on experience with QuickBooks Online (required) .

This role will support real estate administration and provide general administrative assistance to a drywall and contracting business. The ideal candidate is proactive, reliable, and comfortable managing financial records, coordinating day-to-day activities, and keeping information organized across multiple business operations.
Key Responsibilities
Real Estate Administration

-
Track incoming and outgoing payments and maintain accurate financial records.

-
Organize expense information and assist with basic financial tracking.

-
Communicate with tenants regarding inquiries, payments, and property-related matters.

-
Coordinate maintenance requests with tenants and service providers.

-
Manage property-related information and administrative tasks through TenantCloud.

QuickBooks & Financial Administration

-
Use QuickBooks Online to record, organize, and maintain financial transactions.

-
Assist with tracking income, expenses, payments, and other financial records.

-
Maintain spreadsheets and ensure accurate data entry.

-
Organize financial documentation and support basic expense tracking and reporting.

Executive & Administrative Support

-
Manage calendars, schedule appointments, and coordinate daily activities.

-
Handle phone calls, messages, and general communications.

-
Take meeting notes, maintain documentation, and track follow-up items.

-
Provide day-to-day administrative support while the client and team are on the road.

-
Assist the existing in-house Executive Assistant with minor administrative tasks for the drywall and contracting business after training.

-
Follow up on outstanding tasks and help maintain organized workflows across both businesses.

Requirements

-
Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.

-
Required: Hands-on experience using QuickBooks Online.

-
Experience working with spreadsheets, numbers, financial records, and data entry.

-
Ability to track payments, organize expenses, and maintain accurate administrative records.

-
Strong organizational skills and attention to detail.

-
Excellent communication and follow-up skills.

-
Ability to manage multiple tasks and priorities independently.

-
Proficiency in calendar management, scheduling, phone handling, and general administrative tools.

-
Willingness to learn new financial processes and property management workflows.

-
Ability to handle confidential business and financial information with discretion.

Nice to Have

-
Experience in real estate administration or property management.

-
Familiarity with TenantCloud or similar property management platforms.

-
Experience coordinating maintenance requests and communicating with tenants.

-
Previous experience supporting a construction, drywall, or contracting business.

-
Experience with expense tracking, financial administration, or basic bookkeeping.

-
Experience supporting business owners or executives who work remotely or travel frequently.

Key Competencies

- Organization and attention to detail

- Communication and interpersonal skills

- Time management and prioritization

- Proactivity and problem-solving

- Adaptability and willingness to learn

- Reliability and accountability

Originally posted on Himalayas