Project Coordinator

Project Coordinator – Project Tracking & Operations
Full-Time | Remote | U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.

This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items , ensuring deadlines are visible and nothing falls through the cracks.
What You’ll Do
Project Tracking & Coordination

- Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools

- Track deadlines, milestones, dependencies, deliverables, and ownership

- Follow up proactively on outstanding tasks

- Keep project schedules and trackers accurate and current

- Coordinate multiple projects and priorities simultaneously

Communication & Follow-Up

- Act as a coordination point between Project Managers, team members, leadership, and stakeholders

- Schedule and support project meetings

- Capture meeting notes, decisions, and action items

- Communicate project updates and follow up on deliverables

- Escalate blockers and delays before they impact deadlines

Reporting & Documentation

- Prepare weekly project status reports covering progress, risks, blockers, and next steps

- Maintain organized documentation in Google Drive, SharePoint, or Confluence

- Build and maintain project trackers using Excel or Google Sheets

- Ensure project information remains easy to find and up to date

Risk & Resource Tracking

- Identify bottlenecks, missed dependencies, and execution risks

- Maintain risk and issue trackers

- Monitor workloads and resource availability

- Review deliverables for completeness before submission

Vendor Coordination

- Communicate with vendors and external partners

- Track external deliverables and deadlines

- Follow up on outstanding requirements and escalate issues when necessary

What We’re Looking For

-
2+ years of experience in Project Coordination, Operations, or Project/Administrative Support

- Hands-on experience with Asana, Trello, Monday.com, or similar project management tools

- Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting

- Excellent written and verbal English communication

- Strong documentation and organizational skills

- Ability to manage multiple projects and deadlines simultaneously

- Proactive approach to follow-up and problem-solving

- Availability during U.S. business hours

Nice to Have

- PMP, CAPM, Agile, or Scrum certification/in-progress

- Familiarity with Agile/Scrum and sprint workflows

- Experience in SaaS, Marketing, Professional Services, Construction, or Operations

What Success Looks Like

- Projects and milestones stay on schedule

- No missed deadlines due to coordination gaps

- Project trackers remain accurate and current

- Risks and blockers are identified early

- Status reporting is clear and consistent

- Stakeholders have strong visibility into priorities and progress

Why Join?

- Fully remote opportunity

- High ownership across multiple projects

- Direct exposure to cross-functional teams and leadership

- Hands-on experience with modern project management systems

- Clear growth path into Project Manager, PMO, or Operations roles

Interview Process

- Application Review

- Spark Hire Intro Video

- Project Coordination Interview

- Practical Task – Project Tracker + Status Report

- Client Interview

- Offer & Onboarding

What Happens After You Apply

Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders .

Please check your inbox and spam/junk folder for the invitation.
Apply Now

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