Project Coordinator✦ anywhere

Sphera is a leading global provider of enterprise software and services that enables companies to manage and optimize their environmental, health, safety and sustainability. Our mission is to create a safer, more sustainable and productive world.

Sphera is a portfolio company of Blackstone, a U.S.-based alternative asset investment company that focuses on private equity, technology and innovation, and more. Blackstone businesses succeed through strong partnerships, a personalized approach and a commitment to exceptional performance with uncompromising integrity. Sphera and Blackstone are leaders in the Environmental, Social and Governance (ESG) space.

We are guided by our core values of Customer Centricity, Accountability, Bias to Action, Innovation, and Collaboration. These values help us recruit the right talent to join our rapidly expanding team of around the globe. It is important to us that each and every Spherion is not only eager to challenge themselves and knows how to get work done but is an awesome addition to our company culture.

Summary : As a member of Sphera ’s Managed Regulatory Services team, you will be responsible for client and internal organizational support. You will also performpre-sales contract support and project setup activities.

Roles and Responsibilities:

Process Support :Study contractual agreements to understand the scope of a project and support Project Managers with budget and resource management.Process project resources bookings. Track and maintain action items and issues logs.

Proactively coordinate projects as central point of contact for the project team. Coordinate workflow of the department and ensure projects are submitted within set deadline. Ensure consistent and accurate administration of engagement projects including: Maintaining internalsdatabases and tracking progress of all new and current projects, andmaintaining complete and accurate customer information.

Contribute to internal operations meetings, update meeting minutes and track action items developed at meetings.

Process and monitor requests that are subcontracted to vendors such as translations.

Customer Support : Perform project follow-ups with internal and external clients. Act on inquiries. Provide order confirmations and acknowledgements to customers. Process customer approvals and deliver final project documents.Use Chemical Management portal for processing requests and final delivery for customers with membership. Prepare customer meetings and coordinate team schedules including conference calls.

Internal support: Assist Sphera ’s Customer Care team with client listings for surveys and with client feedback. Approve new Sales Orders. Assist in providing training to team members for internal administration tasks.

Sales Support : Assist Internal Sales in preparing quotes for clients. Obtain quotes from Project Managers for clients with current contracts requesting non-standard services. Provide guidelines for Sales Order processing.

Quality Assurance : Participate in quality control activities prior to the delivery of safety documents. Update client procedures when required and ensure that project sheets are accurately completed by all team members. Work with authoring teams and clients on processing improvements when required.

Project budget and project reporting: Set up new projects in our business application according to contractsand internal criteria.Ensure accuracy of the billing rules and revenue recognition rules. Provide invoice information and deal with customer and internal inquiries relating to invoicing.

Andany other task judged necessary by the Managed Regulatory Servicesmanagement or Sphera ’s Finance department.

Note: Working the evening/night shift to cover17:30 pm to 2:30 amISTis a requirement(must cover from 8:00 am to 17:00 pm EDT)

Fluent in English and French is also a requirement.

Required Education:

Experience and/or Education required in both of the following areas: