Project Administrator (Buildertrend & Operations Specialist)

🏢 Outsource Access · all 15 jobs

📍 United States

💰 USD 69,000 - 180,000/year

📅 Posted Sep 14, 2026 · via Himalayas

🏷 Project Administration, Construction And Operations, Project Coordinator, Operations Specialist, Architecture And Construction, Project Administrator +6 more

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OA Project Administrator (Buildertrend & Operations Specialist)
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Outsource Access redefines how businesses scale by addressing growth and profitability challenges through their unique outsourcing solutions.
Outsource Access United States only

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This is a remote position.
What We Do
At Outsource Access ,we help premier residential custom home builders and high-end renovation firms keep their construction projects running seamlessly.We don't just log daily site updates and track tasks—we make sure digital job sites,schedules,and operational workflows operate with total precision and zero bottlenecks.

How You’ll Make a Difference -
Mastering the Digital Job Site: You will serve as the operational backbone in Buildertrend,setting up project profiles,managing drawing logs,and maintaining organized workflows so field teams always have instant access to accurate project files.

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Keeping Timelines Synchronized: You will translate master project schedules between Microsoft Project and Buildertrend,ensuring daily progress and weekly look-ahead schedules reflect real-time field operations.

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Eliminating Project Delays: You will proactively compile RFIs,assemble submittal packages,and track material selections so field superintendents and suppliers never experience preventable downtime.

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Protecting Operational Integrity: You will audit daily logs,verify incoming subcontractor and supplier invoices against completed schedule phases,

Requirements
Is This You? -
Construction-Minded & Detail-Obsessed: You have a solid understanding of residential construction phases and terminology, with an eye for spotting schedule variances and managing moving pieces with high precision.

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Proactive & Clear Communicator: You excel at professional written and verbal English communication, seamlessly coordinating between project managers, field superintendents, and external trade partners.

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Structured & Reliable Operator: You thrive in fast-paced environments, take ownership of administrative workflows, and ensure open items like RFIs and material approvals never fall through the cracks.

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Tech-Savvy: You bring hands-on experience using Buildertrend for project management, familiarity reading Microsoft Project schedules, and proficiency with Excel/Google Sheets and team collaboration tools like Slack.

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Your Home Office: You operate from a dedicated, private, distraction-free home workspace in the Philippines equipped with a high-performance computer, dual monitors, high-speed fiber internet with backup solutions, and a noise-canceling headset.

Why You’ll Love Being Part of the OAmazing Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Benefits
Why You’ll Love Being Part of the OAmazing Team
You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security
Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.

Your Financial Rewards
Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.

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About the job
Apply before
Nov 13, 2026
Posted on
Sep 14, 2026
Job type
Full Time
Experience level
Mid-level

Location requirements
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United States

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United States +/- 0 hours

Job categories
Project Administration Construction and Operations Project Coordinator Operations Specialist Architecture and Construction Project Administrator Project Operations Specialist Construction Administrator Project Support Admin Construction Administrative Assistant Construction Project Specialist Operations

Skills
Buildertrend Microsoft Project Excel Google Sheets Slack RFI Management Submittals Logs Residential Construction Project Scheduling Construction Project Management Workflows Project Profile Construction Project Management Schedule Management material selection English Communication Project Management Workflow Management

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About Outsource Access

Learn more about Outsource Access and their company culture.

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Outsource Access redefines how businesses scale by addressing growth and profitability challenges through their unique outsourcing solutions. They distinguish themselves as a managed outsourcing and virtual services firm providing trained staff from the Philippines. The company has created the "OA Playbook," which is a customized operational manual for each client, ensuring clarity and process documentation. This Playbook is essential for maintaining operational consistency while allowing clients to focus on their core business needs.

They boast extensive experience across various industries, having supported internal business functions for over 300 clients. Outsource Access is committed to an innovative model that emphasizes customer focus, operational efficiency, and long-term partnerships. Unlike traditional BPO services, their model fosters integration between clients and outsourced staff, thus facilitating seamless workflow. This approach helps eliminate typical outsourcing challenges such as lack of communication, missed deadlines, and subpar service delivery.

Apply now
Job expired?

Please let Outsource Access know you found this job on Himalayas. This helps us grow!
Apply now

About the job
Apply before
Nov 13, 2026
Posted on
Sep 14, 2026
Job type
Full Time
Experience level
Mid-level

Location requirements
Suggest an edit

United States

Hiring timezones
Show UTC offsets

United States +/- 0 hours

Claim this profile OA Outsource Access

Employees live in
Philippines

View company profile

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