Program Officer, Ebola

The Program Officer, Ebola is a member of the STRIDES global Ebola response team. This position is responsible for the following: Ensures project activities are on track with work plans and with technical expertise informing project implementation. Gathers information to assist the project with multifaceted and complicated activities. Ensures compliance with internal and external regulations. Monitors expenditures against budget and may have access to confidential project information (i.e., salary information). Ensures completion of project while adhering to budget, scope, and schedule requirements. Develops/reviews work plans, prepares presentations, and supports other related project objectives and deliverables. The Program Officer role varies according to organizational location. Program Officers based within Business Units primarily support global awards, and administrative aspects of technical inputs and resources. Program Officers embedded in projects are responsible for direct project implementation and delivery.

Accountabilities:

- Programmatic Management:

- Supports management team through coordination of outbreak response resources (people, consultants, partners, travel, procurement), planning for deliverables, and leading meetings.

- Possesses advanced knowledge in an outbreak response setting and understands integration with project management.

- Ensure compliance with donor requirements and organizational policies and procedures. Provides initial review and comments on programmatic reports and annual work plans.

- Oversees reporting process to ensure client requirements are met; may aggregate reporting for oversight of a project.

- Represents project at client/funder meetings and participates in external events. Liaises with client regarding the overall project and communicates planning and task completion.

- Serves as project point of contact with partners.

- Promote and facilitate communication between assigned projects and other relevant internal and external stakeholders, including various units within the country or headquarters (HQ). Monitors partner deliverables and acts as required.

- Monitors project risks and informs senior managers of issues.

- Programmatic Administration:

- Support outbreak response knowledge management initiatives in documenting approaches and achievements.

- Provides context and framing in project reporting.

- Ensures document management site is used appropriately by project team.

- Provides operations support, e.g., writes position descriptions, participates on staff interview panels, and serves as hiring manager as needed.

- Conducts new hire onboarding on department procedures and administrative processes. May liaise with Corporate on matters concerning data integrity associated with HR systems, team finance system, etc. and other administrative matters delegated by senior project staff.

- Business Development and Proposal Management Support:

- Helps to identify funding opportunities and participate with Business Development and Diversification (BDD) efforts, including capture work and development and/or review of proposal narratives and budgets.

- Leads aspects of business development and project design efforts such as drafting management section in a proposal.

- May lead design activities, sub-components of a larger project or overall design of some smaller awards.

- Leads project design tasks and approach to project tasks and may lead project-level tasks in multiple task areas.

- Participates in capture management, selects partners, and drafts team agreements, and leads aspects of proposal design.

- Support the subaward design and is responsible for subaward monitoring.

Finance Support:

- Supports assigned projects in areas including start-up, work planning, budget development, project reporting, and general problem-solving.

- Provides on-going programmatic and financial oversight to assigned projects, including monitoring of spending rates, sub-awar