Production Coordinator

About Us Scorpion is the leading provider of technology and services helping local businesses thrive. We do this by helping customers understand local market dynamics, make the most of their marketing, and deliver experiences their customers will love. We offer tools to know what’s going on with marketing, competitors, and customers. We offer a unique blend of AI support and teams of real human people with local expertise committed to customer success. At Scorpion , we are ready to do whatever it takes to help our clients reach their goals. Our technology and personalized tools bring everything together to help local businesses easily understand their unique business, market, and customer needs. We put SEO, Reviews, Advertising, Email Marketing, Chat and Messaging, Social Media, Website, Lead Management, Appointment Scheduling, and more to work for local businesses. We’re a technology-led service with a human touch. About the Role The Production Coordinator will be a part of Scorpion ’s awesome in-house production team, Scorpion Studios! Responsible for helping coordinate a multitude of concurrent video projects and keeping them running by consistently meeting deadlines and ensuring each project is supported with everything it needs to succeed. This individual will be a fast-paced and organized contributor to the Studios team, capable of efficiently streamlining video productions. Where others may miss small details, this person will stay a step ahead, anticipating potential hitches before they arise and coming prepared with solutions. A "whatever-it-takes" attitude is essential. The Production Coordinator will be a problem-solver who treats roadblocks as challenges to overcome through ingenuity, perseverance, and teamwork. What Your Success Will Look Like - Coordinate video productions efficiently, ensuring projects remain organized and on schedule throughout pre-production. - Set productions up for success by partnering with Creative Directors, customers, cast and crew during pre-production, including coordinating travel logistics as needed. - Prepares and distributes filming schedules, crew and cast lists, call sheets, scripts and revisions to ensure all stakeholders have accurate, up-to-date information. - Administers and maintains project organization within and the Scorpion Command Center (SCC), ensuring production schedules, milestones, and project statuses remain accurate and up-to-date. - Track project milestones, prepare and distribute weekly production status reports, and proactively manage timelines to keep projects on schedule. - Support the successful completion of pre-production, ensuring a seamless handoff to the post-production team. - Have a strong understanding of the full end-to-end production process, collaborating effectively with each department from pre- through post-production. Who You Are And What You Bring - Education - Bachelor's degree in Marketing, Advertising, Business, Communications, or a related field—or equivalent practical experience. - Experience - 2+ years of on-set experience as a Production Coordinator working with creative, production, and post-production processes and related workflows OR 4+ years of experience in a fast-paced production / administrative environment (experience in a creative studio, agency, or video post-production environment is highly preferred). - Knowledge juggling multiple projects at once, and keeping them all running smoothly. - Line Producer experience (preferred). - Skills - Excellent verbal and written communication skills. - Possess a direct, professional, and clear communication style. Knows how to hold team members accountable, firmly but collaboratively. - Strong interpersonal skills to collaborate proactively across a multi-functional team. - Strong critical thinker and problem-solver with the ability to adapt and handle the unexpected while remaining calm and collected. - Strong organizational, project and time management