PMO Specialist – Agentic PMO & Project Management

Founded in 1999 in Vienna, the Qualysoft Group is a manufacturer-independent IT consulting and services company, which successfully provides support for its international customers with the aim of boosting their competitiveness and economic efficiency through innovative IT solutions.
Its focus is on financial services providers, telecommunications companies, the automotive industry and energy service providers. Over 400 employees in 6 subsidiaries work together to ensure state of the art solutions for our clients.
We are looking for new colleagues in Qualysoft teams for diverse projects providing continuous learning opportunities. Our common goal is to provide honesty, development and a stable background while getting to know the latest technologies. We are waiting for your application for the position below!

Location: EsseRemote
Start date: 5 October 2026

End date: 31 December 2026 + extension option
About the Role

We are looking for a self-driven PMO Specialist to support the continuous development of our Agentic PMO and Project Management offerings .

The role focuses primarily on PMO and Delivery Support , combined with the development of project management offerings, frameworks and best-practice assets, as well as the structured identification and prioritisation of AI and automation use cases .

Responsibilities:

- Manage and prioritise a central backlog across relevant workstreams.

- Consolidate incoming requirements and translate them into clearly defined and actionable work packages.

- Define objectives, expected outcomes, responsibilities, dependencies and next steps for individual work packages.

- Independently take ownership of prioritised work packages and drive them through to completion.

- Track deliverables, action items, timelines and dependencies , proactively identifying delays and coordination needs.

- Maintain structured documentation of progress, blockers, decisions and open points.

- Prepare structured escalations, management updates and decision-making materials.

- Prepare and support workshops and stakeholder meetings, including agendas, presentations, working materials and follow-up actions.

- Support Stream Leads with cross-stream coordination.

- Develop and maintain PMO frameworks, templates, starter packages, one-pagers, presentations and best-practice toolkits .

- Research and document relevant PMO and project management best practices.

- Research, structure and prioritise AI, automation and Agentic PMO use cases .

- Document business requirements, value hypotheses, target groups, process relevance and expected outcomes of AI use cases.

- Support the transition of prioritised AI use cases into concrete next steps or pilot initiatives.

Requirements:

- Professional experience in PMO, project coordination or Delivery Support roles.

- Experience managing backlogs, work packages, action items, timelines and dependencies .

- Experience in complex transformation programmes or cross-stream project environments.

- Strong organisational, analytical and prioritisation skills.

- Experience with agile or hybrid delivery methodologies and backlog or portfolio management.

- Strong communication and presentation skills, including experience creating PowerPoint presentations, management updates, one-pagers and workshop materials .

- Experience developing or improving PMO, project management or consulting offerings is an advantage.

- Practical experience with Microsoft 365 Copilot, Copilot Studio, agent-based workflows or comparable AI tools .

- Strong interest in AI, automation and Agentic PMO use cases .

- Proactive and self-organised working style with a strong ownership mindset .

- Ability to manage multiple work packages independently from initial requirement through completion.

- Experience working in distributed, cross-functional or multi-vendor environments .

- Very good knowledge of Microsoft 365 , especially PowerPoint, Excel and Teams.

- Experience with Planner,