Operations Coordinator (Growth Track to Operations Manager) (Job ID: LILKYL1R)

🌟 Exciting Remote Opportunity! We're Hiring an Operations Coordinator! 🌟

Are you a highly organized, proactive problem-solver looking to grow into a management role? We are seeking a resourceful Operations Coordinator to act as the trusted operational partner for a growing professional organizing and lifestyle transformation company!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

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Job Title: Operations Coordinator (Growth Track to Operations Manager)

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Job ID: LILKYL1R

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Industry: Professional Organizing & Lifestyle Services

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Location: LATAM / South Africa / Egypt

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Job Status: Part Time — 20 hrs/week, with growth path to Full Time

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Work Schedule: Monday–Friday, 4 hrs/day between 9:00 AM–4:00 PM PST; occasional flexibility for meetings

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Salary: Starting at $8/hr; higher compensation may be considered for exceptional candidates

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Target Start Date: Approximately 6 weeks; flexible up to 60–90 days for the right candidate

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⚠️ Please Note: This is a high-ownership role for someone who wants to grow into an Operations Manager. The ideal candidate is highly organized, proactive, resourceful, and naturally focused on building systems and solving problems.

🏢 About the Client

A growing professional organizing and lifestyle transformation company helping individuals and families create functional, organized, and intentional homes through decluttering, systems design, organization, and coaching.
💼 About the Role

You’ll work closely with the founder as a trusted operational partner, turning ideas into organized execution, improving workflows, and building scalable systems. This role offers a long-term path toward managing operations, projects, client experience, and team coordination.
🎯 Key Responsibilities

📊 1. Project & Operations Management

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Track projects, timelines, deliverables, and action items using Trello.

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Coordinate special projects and operational initiatives.

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Build and improve workflows, systems, and SOPs.

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Research vendors, products, services, and business opportunities.

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Provide recommendations and support strategic initiatives.

🤝 2. Client Experience

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Manage client communications, inquiries, and follow-ups.

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Coordinate onboarding, agreements, reminders, and documentation.

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Maintain organized client records and provide exceptional client care.

📅 3. Executive & Team Support

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Manage business and personal calendars and appointments.

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Coordinate schedules, assignments, and team communication.

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Support onboarding, training, and future team growth.

📱 4. Marketing Support

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Track leads, proposals, consultations, and conversions.

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Support social media publishing and content repurposing.

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Create basic Canva graphics and maintain marketing assets.

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Assist with podcast, PR, and website content updates.

💰 5. Financial & Administrative Support

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Generate invoices and track payments/outstanding balances.

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Monitor expenses and maintain organized financial records.

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Assist with accounting documentation and profitability tracking.

🏠 6. Personal Assistant Support

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Coordinate personal appointments, travel, household projects, and logistics.

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Manage vendor communications, deliveries, repairs, and service appointments.

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Research and handle administrative tasks for the founder.

✅ Qualifications & Skills

⭐ Must-Haves:

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Experience: 3+ years in operations, executive support, project coordination, or administration.

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Communication: Excellent written and verbal English.

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Organization: Highly organized with strong multitasking and follow-through.

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Project Management: Experience with project management/collaboration tools; Trello experience is a plus.

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Google Workspace: Proficient with