Legal Operations Specialist

About the Internet Society

The Internet Society (ISOC) supports and promotes the development of the Internet as a global technical infrastructure, a resource to enrich people’s lives, and a force for good in society. Our work aligns with our goals for the Internet to be open, globally connected, secure, and trustworthy. We seek collaboration with all who share these goals.

Together, we focus on building and supporting the communities that make the Internet work; advancing the development and application of Internet infrastructure, technologies, and open standards; and advocating for policy that is consistent with our view of the Internet.

About the Position

The Legal Operations Specialist (the “Specialist”) will support the General Counsel and the Legal, Compliance and Board Governance team (“Team”) by managing the Team’s operations, systems, workflows and administrative processes. The Specialist will coordinate legal intake, contract review, and vendor management questions, maintain legal and compliance systems and records, support board governance, manage outside resources and help track regulatory filings and organizational obligations. This role offers broad exposure to the legal and compliance function of international nonprofit organizations.

The Specialist must exercise sound judgment, manage competing priorities, protect confidential information and work collaboratively with the General Counsel, the Team and personnel across the Internet Society and Internet Society Foundation (“Organizations”).

This position currently has no direct supervisory responsibilities. The Organizations may adjust the role’s responsibilities as operational needs evolve.

Location
Remote

Essential Duties and Responsibilities

- Manage the General Counsel’s and Team’s calendars, meetings, deadlines and recurring workflows across multiple time zones.

- Support the Director of Governance with board and committee calendars and scheduling, meeting and travel logistics, materials, records, expense reporting and follow-up actions.

- Serve as a board portal administrator and assist with board and committee content, user access, record retention, and trouble shooting.

- Liaise with ISOC’s executive and administrative assistants regarding board meeting logistics.

- Manage legal invoices, purchase requests and expense tracking, including coding, approvals, reconciliation and coordination with Finance and outside providers.

- Administer legal intake by monitoring requests, gathering required information, assigning matters, tracking status, responding to business teams, and escalating urgent or sensitive issues.

- Oversee legal review workflows, including the general legal inbox and Contract Management System, to support timely intake, review, approval, signature and record retention.

- Administer legal and compliance systems, including user access, data quality, templates, matter records, reporting and the central compliance portal.

- Support the Vendor Management Function by monitoring requests, reviewing workflows, and responding to general inquiries.

- Support the Director of Compliance with set up and facilitation of the staff compliance e-learning program campaigns in the compliance portal

- Coordinate Team communications, guidance, training materials and updates across the Organizations’ internal channels.

- Support adoption of contract review policies and procedures through training, guidance, intake support and process documentation.

- Coordinate insurance matters, including applications, renewals, certificates, claims support and requests from internal and external stakeholders.

- Maintain state corporate, charitable solicitation and fundraising registrations, calendars and supporting records. Coordinate timely filings with the General Counsel, Finance, Development and outside providers.

- Provide administrative support in global entity management portal; maintain accurate entity records

- Provide virtual or online notaria