Home-Based AP Representative I

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Number of Openings: 1
Hiring Priority: Immediate

We are looking for a Home-Based AP Representative I to join our U.S.-based company in the promotional products and branded solutions industry. In this role, you will support the Accounts Payable team by ensuring timely and accurate invoice processing, vendor account reconciliation, payment issue resolution, and maintenance of AP-related records and transactions. You will work closely with vendors and internal stakeholders to provide excellent service, maintain operational accuracy, and support continuous improvement.
REQUIRED CORE COMPETENCIES

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Attention to Detail: Ensures accuracy when reviewing invoices, reconciling vendor statements, processing adjustments, and maintaining AP records.

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Communication: Communicates clearly and professionally with vendors and internal stakeholders regarding invoices, payments, and account concerns.

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Organization: Effectively manages shared inboxes, vendor records, invoice activities, and multiple priorities within established deadlines.

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Problem Solving: Researches unidentified invoices, returned checks, payment issues, and other discrepancies and works toward timely resolution.

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Accountability: Demonstrates reliability, professionalism, flexibility, and ownership while working independently and as part of a team.

WHAT YOU WILL DO

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Monitor and respond to emails in assigned shared boxes

- Review and Vouch Sample Invoices

- Review and reconcile vendor statements

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Respond to vendors regarding payment status

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Research & Resolve Unidentified Invoices

- Resolved vendor payment issues

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Enter marketing fund and commission adjustments

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Reach out to vendors to resolve outstanding checks

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Monthly accrual of invoices not processed by month-end

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Vendor setup for AR Refunds (access controls)

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ACH vendor recruitment, onboarding, and maintenance (access controls)

- Returned check resolution

- Manages EDI reporting/invoices

WHAT WE LOOK FOR

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Education: Bachelor's degree in Accounting, Finance, Business Administration, Financial Management, or a related field.

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Experience: 1–3 years of Accounts Payable and/or Accounts Receivable and General Accounting experience or equivalent.

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Language Proficiency: Strong verbal, written, and English communication skills.

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Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.

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Technical Skills:

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Proficiency in most Microsoft Office applications, databases, and accounting software.

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Strong working knowledge of Microsoft Excel, including pivot tables and advanced formulas.

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Knowledge of accounting software and tools such as QuickBooks, SAP, or other relevant software.

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In-depth understanding of accounts payable principles, accounting standards, and account reconciliation.

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Strong analytical, organizational, and problem-solving skills.

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Ability to maintain accurate and up-to-date financial records.

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Effective in oral and written communication

- Time management & prioritization skills

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Multitasking and working well under deadline pressure

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Projection of a positive and professional attitude

- Problem-solving capabilities

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Flexibility and ability to work well in a team environment

- Able to work overtime when required

WHAT WE OFFER

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Salary Range: PHP 27,000 - 30,000

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Industry: Promotional Products / Branded Solutions

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Job Type: Full-time

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Work Shift: 8:00 AM - 5:00 PM CST (USA)

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Workdays : Monday through Friday (USA)

BENEFITS OF WORKING WITH US

- Industry-leading salary packages

- Permanent work-from-home setup

- Company equipment provided

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Government-mandated benefits employer share

- Internet stipends upon regularization

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HMO Coverage upon regularization