General Virtual Assistant

Position: General Virtual Assistant

Number of hours: 15 hours/week

Schedule: EST
Tasks required:

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Maintain and coordinate monthly calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

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Manage emails and phone calls as assigned by the client

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Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

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Assist in the onboarding process and setting up interviews for new employees

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Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

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Maintain the companys website and Eventbrite page ensuring that the latest information is displayed

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Provide support by doing surveys for prospective participants to the organizations events like educators, brands, or interested groups within communities

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Conduct research on possible grants and partnerships that the organization can apply to and assist in the application process

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Handle sensitive and confidential information with the utmost discretion and professionalism

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Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

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Set up and send out monthly newsletters and monitor the open rates, unsubscribes, and other established KPIs on Mailchimp

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Basic social media management including, but not limited to, social media posting, digital marketing management

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Other ad hoc tasks that would be assigned

Requirements:

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Proven work experience as a General Virtual Assistant or relevant role is an advantage but not required

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Familiarity with marketing automation software like Mailchimp and event management and ticketing website like Eventbrite is required

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Strong proficiency in office software and communication tools

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Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar)

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Excellent verbal and written English communication skills

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Discretion and the ability to handle confidential information

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Excellent phone, email and instant messaging communication skills

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Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

- Adaptability and a proactive mindset

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Ability to work independently and in a team-oriented environment

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Self-disciplined and organized; able to consistently perform with limited supervision

Originally posted on Himalayas