Executive / Personal Assistant

About the Role
We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life.
This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment.
The ideal candidate is someone who thrives in a fast-paced setting, takes initiative,
communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting
Business Operations
● Calendar and schedule management across multiple businesses
● Email and inbox management
● Meeting coordination and appointment scheduling
● Administrative support and document preparation
● Task management and follow-up
● Research projects and information gathering
● Internal coordination across teams and stakeholders
● Managing priorities and ensuring deadlines stay on track

Client & Professional Support
● Professional email communication with clients
● Meeting preparation and follow-up
● Organising information and resources
● Supporting project and workflow administration

Personal Assistance
● Personal calendar management
● Family scheduling and appointment coordination
● Travel research and booking support
● Managing personal administrative tasks
● General life organisation and planning assistance
What We're Looking For (Essential Skills & Experience)

- Previous experience as an Executive Assistant, Personal Assistant, or Chief of
Staff-style support role

- Excellent written and verbal English communication skills

- Strong organisational and time-management abilities

- Ability to manage multiple priorities simultaneously

- High attention to detail

- Strong problem-solving skills and initiative

- Comfortable working independently with minimal supervision

- Ability to handle confidential information with discretion

Technology & Tools

- Google Workspace (Gmail, Calendar, Docs, Sheets)

- Slack

- Asana or similar project management platforms

- Loom or video-based communication tools

- Figma experience is a bonus but not essential

Success in This Role Looks Like

- Keeping calendars organised and conflict-free

- Proactively reminding and preparing the executive for meetings

- Managing inboxes efficiently and keeping communications moving

- Following up without being asked

- Quickly acknowledging tasks and maintaining clear communication

- Taking ownership of administrative responsibilities

- Bringing calm and organisation to a busy, fast-paced environment

Ideal Personality

- Proactive rather than reactive

- Highly responsive and communicative

- Detail-oriented and reliable

- Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes

- Naturally organised and process-driven

- Adaptable and resourceful

- Able to work with urgency when required

Why Join Assist World ?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Originally posted on Himalayas