Executive Assistant

Company

Orcrist builds the Orcrist Intelligence Platform (OIP), a Kubernetes-based data intelligence system delivered as SaaS or self-hosted/on-prem (including air-gapped deployments). We help defense, law-enforcement, and enterprise teams turn complex data into actionable intelligence, securely and responsibly.
What You'll Do

- Supporting the CDO in day-to-day operations, structuring priorities and thinking ahead rather than waiting for instructions

- Proactively managing and maintaining the CDO's calendar

- Drafting and pre-formulating emails and correspondence

- Organizing and coordinating appointments, meetings, committee sessions, and events

- Preparing for and following up on meetings, including taking minutes and tracking decisions

- Planning and preparing business travel, including logistics and itineraries

- Managing expense reports and receipts, including scanning, sorting, and maintaining records

- Researching, compiling, and preparing information, documents, and presentations

About You

- Several years of proven, hands-on experience in a comparable Executive/Personal Assistant role

- Exceptional organizational and multitasking skills, with strong attention to detail and follow-through

- A proactive communicator who keeps others informed without being asked twice

- Own sense of structure and initiative — you bring ideas and ways of working, rather than waiting to be told

- Excellent written and verbal communication skills in German and English (C1+)

- High level of professionalism, discretion, and integrity when handling confidential information

- Patience and an even temperament, including in situations where things take longer than expected

- Quick comprehension and the ability to adapt to shifting priorities in a fast-paced setting

Nice-to-haves

- Completed business or administrative training, a degree, or a comparable qualification

- Proficiency with Google Workspace and other digital collaboration tools

- A structured, independent, and reliable work style

- Strong organizational skills paired with a collaborative, team-oriented mindset

What We Offer

- Remote‑first in Germany with occasional team events in Berlin.

- Home office budget and great technical equipment.

- 30 days of vacation.

- A position of responsibility at a specialized, growing technology company in the defense sector.

Originally posted on Himalayas