Executive Assistant to CEO✦ anywhere

We are seeking a proactive, detail-oriented, and communicative Executive Assistant to support a dynamic CEO managing four early-stage tech startups in the AI and software development space. This is a full-time remote position with flexible hours, though you must be available for some overlap with GMT 10:00–18:00 to coordinate effectively.

As the right hand to the CEO, you’ll play a critical role in keeping the business—and life—running smoothly. You’ll manage calendars, coordinate meetings, streamline communication, and assist with both business and personal tasks in a fast-paced, startup environment.
Key Responsibilities:

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Manage complex calendars and coordinate meetings across time zones

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Prioritize and handle email correspondence on behalf of the executive

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Track and follow up on tasks, deadlines, and deliverables

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Coordinate internal projects and ensure team members are aligned

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Facilitate communication between the executive and small startup teams

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Organize documents and maintain shared files

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Assist with personal tasks and scheduling (appointments, research, reservations, etc.)

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Identify opportunities to improve workflows and increase efficiency using AI tools and automation

Key Tools:

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Google Workspace (Calendar, Gmail, Docs, Sheets)

- Slack

- Zoom

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Project Management Tools such as Jira or Notion

- AI tools (e.g., ChatGPT)

Requirements:

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Professional fluency in English (spoken and written)

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Minimum 2 years of experience as an Executive Assistant, Operations Manager, or similar role

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Strong organizational and multitasking skills

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High attention to detail and follow-through

- Strong written and verbal communication

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Adaptability to shifting priorities and fast-moving tasks

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Comfortable working autonomously and handling confidential information with discretion

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Tech-savvy with a willingness to learn and leverage new tools

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Experience working in a startup or remote-first environment

What We Offer:

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Full-time remote role with flexible hours

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Opportunity to work closely with an experienced founder

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Exposure to multiple startups in the tech and AI space

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A fast-paced but supportive work environment

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A budget for learning and self-improvement, especially in the AI space

Originally posted on Himalayas