Executive Assistant to CEO - AU Business Support

Executive Assistant to CEO - AU Business Support (Remote)
Work From Home | Full-Time | AU Hours | PH-Based
About the Role

We are seeking a highly experienced and proactive Executive Assistant to directly support the CEO of an Australian business.

This is a high-performance, client-facing role that requires strong communication skills, excellent organisation, and the ability to operate independently. You will act as the CEO's right hand—managing priorities, communication, and execution at a high level.
Key Responsibilities

- Manage the CEO's inbox end-to-end, including drafting, responding, and prioritising emails

- Handle inbound and outbound calls with clients, stakeholders, and internal teams

- Manage the CEO's calendar, meetings, appointments, and daily priorities

- Coordinate meetings, agendas, action items, and follow-ups

- Prepare reports, summaries, presentations, and executive-level documents

- Track tasks across multiple priorities and ensure deadlines are met

- Act as a gatekeeper to protect the CEO's time and remove inefficiencies

- Maintain confidentiality across all CEO-related matters

Requirements

- 5–10 years of experience supporting Western executives, ideally from Australia, the US, or the UK

- Near-perfect written and spoken English

- Strong phone presence with excellent communication and professionalism

- Proven ability to work independently and make decisions confidently

- Highly organised with excellent attention to detail

- Fast, responsive, and execution-focused

- Experience working in fast-paced or high-performance environments

Systems & Tools

- Microsoft Office (Outlook, Excel, Word) – Essential

- Google Workspace

- CRM systems such as HubSpot or Salesforce

- VoIP and communication tools such as Zoom or Microsoft Teams

What Success Looks Like

- CEO inbox is fully managed with no backlog or missed opportunities

- Calls and client communication are handled professionally

- Calendar and meetings run efficiently without conflicts

- Follow-ups and tasks are completed without needing reminders

- CEO can focus on higher-level priorities due to strong support

Why Join Us?

- Full-time, stable remote role

- Direct exposure to senior leadership

- High-impact position with strong growth potential

- Work with an Australian business in a fast-paced environment

Originally posted on Himalayas