Executive Assistant (JO - 10142026 - PTEA)

Position: Executive Assistant

Number of hours: 20 hours per week
Schedule: CST Time zone
Key Responsibilities

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Provide administrative, marketing, and operational support to improve executive productivity and streamline daily workflows.

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Manage and organize content-related projects , including collecting, reviewing, categorizing, and maintaining marketing materials.

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Retrieve, organize, and maintain video transcripts, captions, recordings, and digital content assets for future use.

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Build and maintain a searchable database of parent, student, and alumni testimonials , including categorization and documentation of key stories and insights.

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Review existing content to identify compelling quotes, success stories, testimonials, and content repurposing opportunities .

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Conduct research and information gathering to support communication strategies, marketing initiatives, and business projects.

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Assist in developing and maintaining content libraries, project trackers, databases, and organized digital filing systems .

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Coordinate and monitor projects, recurring tasks, deadlines, and deliverables to ensure timely completion.

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Use AI tools and productivity technologies to automate repetitive tasks, organize information, improve workflows, and increase operational efficiency.

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Support content organization, communications projects, and marketing operations through accurate documentation and follow-through.

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Maintain professional written communication through emails, reports, summaries, and project updates.

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Identify pending tasks, anticipate business needs, and proactively provide solutions and recommendations with minimal supervision.

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Handle confidential information, internal communications, and organizational data with professional discretion and accuracy .

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Perform additional administrative and operational tasks as needed to support business growth and efficiency.

Qualifications

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Proven experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Marketing Assistant, Content Assistant, or similar support role .

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Strong English proficiency with excellent reading comprehension, written communication, editing, and professional correspondence skills .

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Experience supporting marketing operations, content management, communications, or project coordination is highly preferred.

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Strong ability to organize and manage digital content, databases, files, and documentation systems .

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Highly skilled in research, information gathering, content review, and data organization .

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Comfortable working with AI tools, automation platforms, and productivity technologies to improve efficiency.

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Excellent attention to detail , with the ability to identify important information, patterns, and opportunities from large amounts of content.

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Strong organizational and project management skills , including maintaining trackers, deadlines, and recurring workflows.

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Ability to work independently, take ownership of responsibilities, and complete tasks with minimal supervision .

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Strong problem-solving skills with the ability to anticipate needs and recommend improvements.

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Proficient in Microsoft 365, Google Workspace, project management tools, content management systems, and collaboration platforms .

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Ability to manage multiple priorities in a fast-paced, changing environment while maintaining accuracy and quality.

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Dependable, proactive, detail-oriented, and capable of creating efficient systems and processes.

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Willingness to begin with a part-time arrangement , with the potential to expand based on workload and performance.

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Experience working with AI-assisted workflows, marketing support, content repurposing, or communications projects is an advantage.

Originally posted on Himalayas