Executive Assistant (Household and Business Operations)
We're looking for a seasoned Executive Assistant and Family Chief of Staff who can seamlessly manage the full spectrum of business operations, executive support, financial coordination, household management, and family logistics for a principal running a private equity firm and raising a young family in California.
This is not an entry-level EA role and it is not a single-function support position. You will be the central operational partner across every aspect of the principal's professional and personal life. You bring deep experience across all of it: executive support, admin and financial organization, household management, travel, family operations, and relationship management. You do not need to be trained on the basics. You arrive ready to own.
Availability expectations are high. This role requires someone who is comfortable being reachable outside of standard hours when the situation calls for it.
Why You'll Want to Join
- You will be paid in USD (bi-monthly: every 15th and 30th)
-
Paid Time Off in accordance with company policy
- Observance of Holidays per company guidelines
-
100% remote setup so you can work wherever you're most productive
- Direct access to a principal who moves fast, trusts deeply, and does not micromanage
- Long-term role with real ownership and room to grow as the firm and household scale
What You'll Work On
Business and Executive Support
- Manage calendars, inboxes, meetings, and communications on behalf of the principal across all firm activities
- Coordinate with investors, operators, attorneys, accountants, consultants, and external partners
- Draft correspondence, prepare meeting materials, and track follow-ups across business units and project workstreams
- Maintain organized digital files including investment memos, NDAs, contracts, and diligence materials
- Oversee and coordinate a part-time remote assistant to increase execution capacity on recurring workflows
Financial and Administrative Coordination
- Reconcile receipts and manage expense tracking across platforms such as Amex, QuickBooks, Expensify, or Ramp
- Prepare documents for tax filings, estimated payments, and financial coordination with accountants and attorneys
- Manage vendor billing, pricing negotiations, and service provider coordination
- Maintain financial organization systems that give the principal clear visibility without requiring their direct involvement
Travel Planning and Coordination
- Research and book flights, hotels, car rentals, and activities for both business and family travel
- Build detailed itineraries and share with all relevant parties well in advance
- Coordinate travel logistics including packing lists, baby gear, schedules, and nanny coordination
- Own the full preparation process for every trip so nothing is missing and nothing is a surprise
Household and Family Operations
- Oversee home operations including maintenance schedules, household inventories, and vendor contracts
- Manage household supply inventory and proactively restock essentials
- Coordinate childcare logistics, family appointments, and scheduling across medical, household, and personal categories
- Source and evaluate family support resources including nannies, educational experts, and health professionals as needed
- Own complex returns, customer service resolutions, and vendor follow-ups from first contact to confirmed close
- Maintain organized systems for subscriptions, services, key contacts, and important dates
Event and Social Coordination
- Plan and execute events end-to-end including personal, family, and corporate gatherings
- Handle venue research, reservations, transportation, custom orders, catering, and group communications
- Manage RSVPs and ensure every attendee has what they need ahead of time
- Coordinate gifting, celebrations, and milestone recognition across family and business relationships
Research and Project Ownership
- Research schools, childcare programs, i