Personal Assistant to CEO (Personal / Home Focus)

Overview

We are seeking an exceptionally organized, proactive, and detail-oriented Personal Assistant to support a CEO at a fast-moving luxury travel company.

This role goes beyond traditional assistant work — you will act as a true operator behind the scenes , ensuring the CEO’s personal and household life runs seamlessly .

You will work alongside the Executive Assistant, with a clear division of responsibilities:

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This role: Personal + household + life management

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Executive Assistant: Business operations

The ideal candidate is highly anticipatory, resourceful, and takes pride in solving problems before they arise.

Key Responsibilities

Personal & Household Management (CORE)

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Manage family calendars (CEO, spouse, children)

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Coordinate school communications, activities, and reminders

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Schedule appointments (medical, personal, fitness, etc.)

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Organize playdates, events, and household logistics

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Handle day-to-day personal administration

Calendar & Scheduling

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Coordinate and manage personal scheduling with precision

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Ensure calendars are optimized, conflict-free, and efficient

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Proactively identify and resolve scheduling issues before they arise

Communication & Coordination

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Manage personal correspondence with speed, discretion, and accuracy

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Handle follow-ups and ensure nothing falls through the cracks

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Communicate clearly and professionally on behalf of the CEO

Proactive Support & Anticipation

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Anticipate needs before they arise and take action

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Identify inefficiencies and improve workflows

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Act as a problem-solver, not just a task executor

AI & Efficiency Optimization (IMPORTANT)

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Use AI tools (e.g., ChatGPT, Claude) to improve efficiency

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Build systems, trackers, and workflows using AI

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Balance AI usage with critical thinking and accuracy

Collaboration

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Work closely under the Executive Assistant

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Support overflow tasks and special projects when needed

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Contribute to a smooth, well-structured support system

What We’re Looking For

- Exceptional attention to detail

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Strong written communication (polished, warm, professional)

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Ability to manage multiple priorities simultaneously

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High level of discretion and good judgment

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Self-starter mindset — able to figure things out independently

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Highly proactive and anticipatory approach

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Comfortable working in a fast-paced environment

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AI-savvy or open to learning AI tools (non-negotiable mindset)

Nice to Have

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Previous experience as a Personal or Household Assistant

- Experience managing family logistics

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Exposure to luxury hospitality or travel environments

- Strong systems/process mindset

Why Join

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Work with a high-performing, fast-moving team

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Strong growth opportunities within the business

- Flexible remote environment

- Exposure to the luxury travel industry

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Travel-related benefits

Location: Remote
Type: Full-Time
Working Hours: 7:30 AM – 4:30 PM Pacific Time (Monday–Friday, 9-hour shift incl. 1-hour lunch) Flexibility: Occasional availability for urgent/time-sensitive matters

Why Join Assist World ?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Originally posted on Himalayas