Executive Assistant – Head of Legal (Primary Support)

About the Company
We are a rapidly expanding global dessert brand with:

- 360+ locations across the United States

- 10 locations in the UK

- 10 locations in Canada

- Ongoing international expansion

Our executive team is scaling, and we are seeking a highly organized and experienced
Executive Assistant to provide dedicated support to our Head of Legal, with additional
expense-reporting support for up to three executives.
This role requires professionalism, discretion, and the ability to operate in a fast-paced,
corporate environment.
Role Overview
The Executive Assistant will provide full-time administrative support to the Head of Legal, with
additional shared expense management responsibilities across the executive team.
This role is primarily focused on:

- Calendar management

- Expense reporting

- Travel coordination

- Executive-level administrative support

The ideal candidate is structured, proactive, and comfortable working within established
corporate systems and processes.
Key Responsibilities
Executive Calendar Management

- Manage and maintain a complex executive calendar

- Schedule, reschedule, and coordinate internal and external meetings

- Prioritize requests and protect executive time

- Coordinate with stakeholders to ensure efficient scheduling

- Monitor and manage inboxes related to scheduling needs

Expense Reporting & Administration

- Manage monthly expense reporting using SAP Concur

- Collect, organize, and upload receipts

- Submit expense reports accurately and on time

- Provide expense support for up to three executives

Travel Coordination

- Book and coordinate executive travel (primarily train travel)

- Manage itineraries and scheduling changes

- Ensure smooth travel logistics and documentation

Executive & Administrative Support

- Provide administrative support for the Head of Legal

- Assist with meeting preparation and documentation

- Support deck creation and presentation formatting (PowerPoint)

- Assist with general Microsoft Office-based tasks

- Maintain organized documentation and digital files

Must-Have Qualifications

- 3–5+ years experience as an Executive Assistant supporting senior leadership

- Strong experience in calendar management for executives

- Experience handling executive expense reporting

- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

- Strong written and verbal English communication skills

- Ability to work full-time in Eastern Time (US)

- High level of discretion and professionalism

- Strong organizational and prioritization skills

Nice-to-Have Qualifications

- Experience using SAP Concur

- Experience supporting Legal or Corporate Executives

- Strong PowerPoint deck creation skills

- Canva proficiency

- Experience in fast-growing or multi-location companies

- Exposure to global operations

Working Hours

- Full-Time (40 hours/week)

- Must work Eastern Time (US business hours)

- Fully Remote

Why Join Assist World ?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM

Originally posted on Himalayas