Executive Assistant (DK - 08202024 - FTEA)

Position: Executive Assistant
Number of hours: 40 hours/week
Schedule: 3PM - 11PM EST
Tasks required:

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Email Management and Follow-up: Efficiently manage incoming emails, respond promptly, and follow up as necessary to ensure seamless communication

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Email Outreach: Initiate and manage email campaigns to build and maintain partnerships

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Partnership Development: Cultivate and sustain relationships with partners to foster collaboration and growth

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Deliverable Follow-up: Ensure all projects and deliverables are tracked and completed on time

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Project Management: Oversee projects from inception to completion ensuring all milestones are met

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Meeting Coordination: Schedule and coordinate meetings, ensuring all participants are well-prepared

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Committee Support: Provide essential support to various committees, enhancing their productivity and efficiency

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Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

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Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

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Manage and engage with the organization’s audience across social media platforms to build their online presence

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Utilize Glue up CRM to manage contacts, events, and communication.

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Assist in drafting and managing professional correspondence

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Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

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Handle sensitive and confidential information with the utmost discretion and professionalism

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Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

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Other ad hoc tasks that would be assigned

Requirements :

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Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role

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Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)

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Strong proficiency in office software and communication tools

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Knowledge of online calendars and scheduling (Calendly, Google Calendar)

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Excellent verbal and written English communication skills

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Discretion and the ability to handle confidential information

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Excellent phone, email and instant messaging communication skills

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Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

- Adaptability and a proactive mindset

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Professional demeanor and strong interpersonal skills

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Ability to work independently and in a team-oriented environment

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Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision

Originally posted on Himalayas