Executive Assistant (Business Support)

Overview

We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive.

This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.
Key Responsibilities
Inbox & Communication Management (CORE)

- Manage and triage incoming emails

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Respond, redirect, or decline requests on behalf of the executive

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Act as a gatekeeper — ensuring only high-priority items reach the executive

- Route requests to relevant team members

Calendar & Time Protection

- Manage and optimize executive calendar

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Decline or reschedule unnecessary meetings

- Ensure time is allocated effectively

Business Operations Support

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Assist in keeping internal workflows on track

- Support coordination across team members

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Ensure follow-ups and tasks are completed

Collaboration with EA Team

- Work under and alongside the current EA

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Learn systems and processes quickly (within ~2 weeks)

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Transition into independent support after onboarding

Requirements

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Strong experience in Executive Assistant or similar role

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Excellent judgment and decision-making ability

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Ability to confidently say “no” on behalf of executive

- Highly organized and detail-oriented

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Comfortable working in structured, fast-paced environments

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Experience with Google Workspace

- AI awareness or willingness to learn

Nice to Have

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Experience supporting high-level executives

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Experience in fast-growing or high-demand environments

Location: Remote
Type: Full-Time
Working Hours: 10:00 AM – 7:00 PM Pacific Time
Training Period: Must be open to working overnight hours temporarily (approx. 2 weeks)

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Originally posted on Himalayas