Executive Assistant – Accounting Background

We are looking for an organized, detail-oriented, and proactive Executive Assistant with an Accounting degree to provide high-level administrative and operational support to the Company CEO.
This role is ideal for someone with previous experience as an Executive Assistant directly supporting a CEO or senior executive in a company with at least 15 employees. The position combines executive support, project coordination, data management, and accounting-related responsibilities.
The ideal candidate is highly organized, comfortable working with numbers and data, and able to manage multiple priorities while maintaining accuracy and confidentiality.
Key Responsibilities
Executive & Administrative Support

- Provide direct support to the Company CEO.

- Manage the CEO’s calendar, schedule, meetings, and time-sensitive priorities.

- Assist with travel planning, bookings, and logistics.

- Track projects and follow up on key company priorities and deadlines.

- Coordinate tasks and information between the CEO and internal teams.

- Provide general administrative support to help keep daily operations organized.

Data Entry & Data Management

- Perform daily imports of production data.

- Conduct regular data audits across multiple companies.

- Enter and maintain customer orders accurately.

- Track freight and deliveries and keep records updated.

- Prepare and maintain expense reports for the CEO and other team members.

- Ensure company data is accurate, complete, and up to date.

Accounting Support

As the candidate becomes familiar with the business, responsibilities may expand to provide backup support for:

- Accounts payable data entry.

- Vendor statement reconciliation.

- Bank reconciliation.

- Reviewing financial data and identifying discrepancies.

- Supporting other basic accounting and bookkeeping tasks as needed.

Qualifications

- Bachelor’s degree in Accounting, Accountancy, or a related field.

- At least 2–3 years of experience as an Executive Assistant directly supporting a CEO, President, Owner, or senior executive.

- Experience supporting leadership in a company with

at least 15 employees

- Previous experience handling accounting, bookkeeping, financial data, or administrative finance tasks.

- Strong organizational and time-management skills.

- Excellent attention to detail and accuracy.

- Comfortable working with spreadsheets, financial data, and business records.

- Strong communication and follow-up skills.

- Ability to handle confidential information professionally.

- Proficient with Microsoft Office or Google Workspace, particularly Excel or Google Sheets.

- Able to work independently, manage competing priorities, and meet deadlines.

- Willingness to learn the company’s operations and take on additional responsibilities over time.

Technical Set-up
OS: Windows 11 Home/Pro
Processor: i5 or Ryzen 5 or higher
RAM: 16GB

Accessories: Dual Screen, noise-cancelling headset, and a camera
Salary: 900
Originally posted on Himalayas