Data Entry Specialist

Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role

At Pavago , one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.
This is not just a typing role.

This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:

- Accurate

- Complete

- Organized

- Audit-ready

If you are:

- Extremely detail-oriented

- Organized and process-driven

- Comfortable working with repetitive, high-volume tasks

- Strong with Excel, CRM systems, and data validation

This role is a strong fit.
What You’ll Own
Data Entry & Accuracy (Core Responsibility)

- Enter and update records across:

- Salesforce

- HubSpot

- Airtable

- Microsoft Excel

- Google Sheets

- Cross-check data against:

- Contracts

- Invoices

- Customer records

- Internal documentation

- Identify and correct:

- Duplicate entries

- Missing information

- Incorrect records

- Formatting inconsistencies

Data Cleaning & Maintenance

- Clean and standardize datasets using:

- Filters

- Pivot tables

- Formulas

- Sorting tools

- Maintain consistent formatting and naming conventions

- Perform recurring data audits to ensure long-term data integrity

File & Record Organization

- Maintain organized digital records across:

- Google Drive

- SharePoint

- Dropbox

- Ensure files are:

- Properly named

- Structured

- Version-controlled

- Easy to retrieve

Reporting & Cross-Functional Support

- Generate daily and weekly operational reports including:

- Data update logs

- Audit summaries

- Transaction tracking reports

- Support teams across:

- Sales

- Finance

- HR

- Operations

Compliance & Data Integrity

- Maintain confidentiality of sensitive business and customer data

- Follow data handling standards aligned with:

- GDPR

- HIPAA

- CCPA

- Internal compliance procedures

- Ensure records remain clean and audit-ready at all times

Process Improvement

- Identify recurring data quality issues

- Suggest improvements to:

- Templates

- Forms

- Data entry workflows

- Automation opportunities

- Help reduce manual errors and improve operational efficiency over time

What Success Looks Like

- Data remains accurate, organized, and reliable

- Reports are delivered on time without errors

- CRM systems stay clean and up to date

- Minimal duplicate or missing records

- Teams can confidently rely on business data

What Makes You a Strong Fit

- Extremely detail-oriented and accuracy-focused

- Organized and highly dependable

- Comfortable managing repetitive, process-driven work

- Able to work independently with minimal supervision

- Strong sense of ownership over data quality

Requirements (Must-Have)
Experience

- 1–2 years of experience in:

- Data entry

- Administrative support

- Clerical operations

- Data management roles

Core Skills

- Strong proficiency with:

- Microsoft Excel

- Google Sheets

- Experience using:

- Salesforce

- HubSpot

- Airtable

- Similar CRM systems

- Strong typing speed and accuracy

- Ability to manage high-volume data updates efficiently

- Strong written English communication

Nice to Have

- Experience in:

- Healthcare

- Finance

- Logistics

- E-commerce

- Compliance-heavy industries

- Exposure to:

- Basic SQL

- Google Apps Script

- Data automation tools

What a Typical Day Looks Like

- Update records across CRM systems and spreadsheets

- Audit datasets for accuracy and completeness

- Cross-check records against source documents

- Generate reports for internal departments

- Organize and maintain digital documentation

- Support teams with operational data requests

In short:
You ensure the company’s data remains accurate, structured, reliable, and fully trustworth