Sales Assistant

Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)
About the Role

At Pavago , one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.

This is not a direct selling role .

Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.
You’ll support:

- CRM management

- Calendar & meeting coordination

- Sales follow-ups

- Proposal preparation

- Pipeline reporting

- Cross-functional coordination

- Day-to-day sales operations

If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.
What You’ll Own
CRM Management & Sales Operations

Maintain clean and accurate records across CRM platforms such as:

- Salesforce

- HubSpot

- Zoho CRM

- Pipedrive

You’ll:

- Update leads, contacts, and opportunities

- Maintain accurate pipeline stages

- Log activities and notes

- Remove duplicate records

- Identify and correct missing information

- Maintain strong CRM hygiene

- Ensure sales leadership has reliable pipeline visibility

Scheduling & Sales Coordination

Coordinate sales meetings efficiently across multiple calendars and time zones.
Schedule:

- Sales calls

- Product demos

- Follow-up meetings

- Client meetings

- Internal preparation sessions

Use tools such as:

- Google Calendar

- Outlook

- Calendly

Ensure sales representatives have the right meeting context, materials, and information before calls.
Proposal & Sales Document Support

Prepare polished client-facing sales materials, including:

- Proposals

- Quotes

- Presentations

- Sales decks

- Client documents

Support RFP and RFI responses using existing templates and approved materials.
Use:

- Google Slides

- Microsoft PowerPoint

- Canva

Proofread documents for accuracy, formatting, and professionalism before they are shared externally.
Reporting & Pipeline Tracking

Support leadership with accurate sales reporting.
Prepare:

- Weekly sales reports

- Monthly sales reports

- Pipeline updates

- KPI trackers

- Sales dashboards

Track:

- Pipeline activity

- Deal progression

- Conversion metrics

- Sales performance indicators

Ensure reporting remains accurate and up to date.
Communication & Follow-Ups

Draft and coordinate professional sales communications, including:

- Follow-up emails

- Meeting summaries

- Reminders

- Thank-you emails

- Next-step communications

Support inbound lead routing and initial coordination.

Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.
Cross-Functional Coordination
Work closely with:

- Sales

- Marketing

- Finance

- Operations

- Leadership

Track internal handoffs, responsibilities, and next steps.

Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.
What Makes You a Strong Fit
You:

- Are highly organized and detail-oriented

- Naturally follow up and close operational loops

- Enjoy working with CRMs, calendars, and structured workflows

- Communicate clearly and professionally

- Can manage multiple priorities simultaneously

- Notice missing information and inconsistencies quickly

- Are proactive rather than waiting to be reminded

- Enjoy supporting high-performing sales teams

- Take ownership of accuracy and execution

Required Experience & Skills

-
1–2 years of experience in:

- Sales Support

- Administrative Support

- Sales Operations

- Operations Coordination

- Hands-on experience with at least one CRM, such as:

- Salesforce

- HubSpot

- Zoho CRM

- Pipedrive

- Strong scheduling and calendar management skills

- Proficiency with:

- Google Workspace

- Microsoft Office

- Strong written English communication

- Excellent organizational skills

- High attention to detail

- Ability to manage multiple tasks and deadlines

- Comfortable working independently in a remote environment

- Availability during U.S. business hours

Nice to Have
Experience with:

- Proposal preparation

- Sales presentations and decks

- SDR / BDR workflows

- Sales pipeline management

- B2B SaaS

- Marketing agencies

- Recruiting

- Professional services

Basic Excel or Google Sheets experience with:

- Pivot tables

- Dashboards

- Trackers

- Sales reports

is also valuable.
What a Typical Day Looks Like
You might:

- Review and update CRM records

- Check active opportunities for missing information

- Schedule sales calls and demos

- Coordinate calendars across different time zones

- Prepare a proposal or presentation for an upcoming meeting

- Send follow-up emails and reminders

- Update pipeline trackers and sales dashboards

- Generate reports for sales leadership

- Coordinate internal handoffs between Sales, Finance, and Operations

- Make sure outstanding tasks and next steps are completed

In short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals.
Key Metrics for Success

- CRM accuracy and pipeline cleanliness

- On-time meeting scheduling and coordination

- Follow-up completion and responsiveness

- Proposal and documentation accuracy

- Sales reporting accuracy

- Pipeline visibility

- Reduction in missed tasks and communication gaps

- Positive feedback from sales leadership

Why This Role Stands Out

- Directly support revenue-generating teams

- Gain hands-on experience with modern CRM and sales systems

- High ownership over important operational workflows

- Collaborative, fast-paced remote environment

- Clear and measurable impact on sales team efficiency

- Strong career progression into:

- Sales Operations

- Revenue Operations (RevOps)

- Account Management

- Business Operations

- Sales Coordination

Interview Process

- Initial Phone Screen

- Spark Hire Intro Video

- Video Interview with Pavago Recruiter

- Practical Task — CRM Cleanup + Proposal Draft

- Client Interview

- Offer & Background Verification

Apply Now
If you:

- Enjoy keeping systems and workflows organized

- Have hands-on CRM experience

- Are strong with scheduling, follow-ups, and documentation

- Thrive in detail-oriented, fast-moving environments

- Want to build your career in sales operations or RevOps

This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently.

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Originally posted on Himalayas