Sales Assistant

Sales Assistant – CRM, Scheduling & Sales Operations | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team across CRM management, scheduling, proposals, reporting, and day-to-day sales operations .

This is not a sales-closing role. Your responsibility is to keep the sales team organized, prepared, and focused on revenue-generating activities.

You’ll help ensure CRM records stay accurate, sales calls and follow-ups happen on time, proposals are polished, pipeline reporting remains reliable, and no lead, task, or opportunity falls through the cracks .

If you enjoy structure, coordination, and helping high-performing sales teams operate efficiently, this role is a strong fit.
What You’ll Own
CRM Management & Sales Operations

- Maintain accurate records in CRM platforms such as:

- Salesforce

- HubSpot

- Zoho CRM

- Pipedrive

- Update leads, contacts, opportunities, and pipeline stages

- Keep notes, activities, follow-ups, and next steps current

- Identify and remove duplicate, incomplete, or outdated records

- Maintain strong CRM hygiene and reliable pipeline visibility

- Track outstanding sales activities and deadlines

- Support day-to-day sales workflows and operational organization

- Ensure sales representatives have accurate information when they need it

Scheduling & Calendar Coordination

- Schedule:

- Sales calls

- Product demos

- Follow-up meetings

- Internal meetings

- Coordinate calendars across multiple time zones

- Manage scheduling through Google Calendar, Outlook, and Calendly

- Handle reschedules, reminders, and meeting logistics

- Monitor upcoming meetings and identify potential scheduling conflicts

- Ensure sales representatives have the right context and materials before meetings

- Keep follow-up meetings and next steps moving on time

Proposals & Sales Documents

- Prepare, format, and proofread:

- Sales proposals

- Quotes

- Presentations

- Client-facing documents

- Support RFP and RFI responses using approved templates

- Create polished materials using Google Slides, PowerPoint, and Canva

- Review documents for accuracy, formatting, and completeness

- Ensure sales materials are professional and delivered on time

- Maintain organized versions of proposals and supporting documents

Reporting & Pipeline Tracking

- Prepare weekly and monthly sales reports

- Track:

- Pipeline activity

- Conversion metrics

- Sales KPIs

- Deal progression

- Maintain dashboards and reporting trackers

- Keep pipeline information current and reliable

- Identify missing or outdated information before reporting

- Ensure leadership has accurate visibility into sales activity and pipeline performance

Communication & Follow-Up

- Draft professional follow-up emails, reminders, and meeting summaries

- Support inbound lead routing and response coordination

- Track outstanding actions and follow-ups

- Ensure prospects receive timely communication

- Help maintain momentum throughout the sales process

- Flag overdue tasks or stalled opportunities for appropriate follow-up

Cross-Functional Coordination

- Collaborate with Sales, Marketing, Finance, and Operations

- Coordinate internal handoffs and approvals

- Track deal-related tasks and documentation

- Help prevent communication gaps and operational delays

- Support smooth transitions from sales into onboarding or delivery

- Maintain visibility into outstanding dependencies across teams

Requirements

-
1–2+ years of experience in:

- Sales Support

- Administrative Support

- Operations Coordination

- Executive Assistance

- Hands-on experience with at least one CRM, such as:

- Salesforce

- HubSpot

- Zoho CRM

- Pipedrive

- Strong scheduling and calendar management experience

- Proficiency with Google Workspace and/or Microsoft Office

- Stron