Construction Bookkeeper (Buildertrend)

Construction Bookkeeper (Buildertrend)

Company: Virtual Construction Assistants
Schedule: Full-Time | Monday–Friday | US hours

Job Overview

We are seeking a highly organized and detail-oriented Construction Bookkeeper to support a construction-focused client. This role requires hands-on experience with Buildertrend , construction bookkeeping, and vendor/subcontractor billing. The ideal candidate is trustworthy, takes ownership of their responsibilities, and can work independently while collaborating effectively with a small team.

Key Responsibilities

- Manage the entry and processing of vendor bills, invoices, receipts, and payments through Buildertrend

- Review invoices and billing documents for accuracy, completeness, and proper project allocation

- Investigate and resolve discrepancies between Purchase Orders and vendor/subcontractor billings

- Assist with Accounts Payable (AP) and Accounts Receivable (AR) processing, including preparing vendor and subcontractor payments

- Maintain accurate vendor records, including W-9s, Certificates of Insurance (COIs), and contact information

- Communicate with vendors, subcontractors, project managers, and internal staff regarding invoices, receipts, billing issues, and payment status

- Reconcile vendor accounts and resolve outstanding balances or discrepancies

- Assist the existing accountant with payroll preparation and month-end closing activities

- Perform general administrative and financial tasks as needed within Buildertrend and other company systems

Qualifications

- Proven bookkeeping or accounting experience in the construction industry

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Buildertrend experience is required , including hands-on experience entering and managing financial information within the platform

- Working knowledge of QuickBooks and how it integrates with Buildertrend

- Proficient in Microsoft Office/Microsoft 365 , particularly Excel

- Strong attention to detail and a high level of accuracy

- Extremely organized and able to manage multiple tasks efficiently

- Honest, trustworthy, and able to handle financial information with discretion

- Self-starter who can work independently with minimal supervision

- Strong communication and problem-solving skills

- Able to work effectively within a small team and take ownership of the role

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Spanish bilingual skills are a plus , but Buildertrend experience and software knowledge are the priority

Additional Requirements

- Stable internet connection

- Professional home workspace

- Availability during US working hours

- Experience with Dropbox and/or SharePoint is a plus

Salary: $200+ / week
Originally posted on Himalayas