Australian Bookkeeper & Payroll Officer

This is a remote position.
About the Role

You will manage the day-to-day bookkeeping, accounts, payroll, administration, and crane safety compliance paperwork. Working remotely with the General Managers, you will ensure accurate records, timely payments, proper invoicing, and up-to-date compliance documents.
Key Responsibilities
Invoicing & Accounts Receivable

- Prepare and issue accurate Xero invoices based on crane hire dockets and timesheets.

- Check missing information and resolve discrepancies before invoicing.

- Follow up on overdue payments, record receipts, and maintain customer accounts.

Accounts Payable

- Record supplier bills and code expenses correctly.

- Prepare weekly payment runs for Director approval.

- Verify subcontractor ABN and GST details and reconcile supplier statements monthly.

Payroll

- Process weekly payroll in Xero using approved timesheets.

- Apply correct pay rates, overtime, allowances, and leave entitlements.

- Manage STP lodgements, superannuation, employee records, and payroll-related reports.

Reconciliations & Month-End

- Reconcile bank, credit card, fuel card, and finance accounts weekly.

- Complete month-end bookkeeping and reconciliations.

- Prepare monthly financial reports for the Directors.

Safety & Crane Compliance

- Upload and maintain crane, operator, and company compliance documents on client portals such as HammerTech.

- Track document expiry dates and follow up on renewals.

- Ensure all required documents are approved before cranes and operators arrive on site.

- Coordinate with the office, operators, and clients to resolve missing or rejected documents.

Administration

- Maintain organised digital records in Google Drive.

- Prepare quotes, letters, and other documents using templates.

- Update customer and supplier records and provide general administrative support.

Requirements

- At least 3 years of bookkeeping experience with Australian businesses.

- Strong experience with Xero, including invoicing, bills, bank reconciliations, and Australian payroll.

- Good knowledge of Australian payroll, including awards, STP, superannuation, GST, and BAS.

- Good written and spoken English, with confidence in calling Australian clients about overdue payments.

- Highly organised, detail-oriented, and able to check work and report issues early.

- Good skills in Excel, Spreadsheets, Outlook, and Word, with the ability to learn online systems and portals.

Work Environment & Expectations While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment. ✅ This role requires: • Discipline and commitment to set working hours (strict shift times, not flexible) • Use of time tracking software during work hours • Active participation in team and client calls with your camera ON • Consistent availability and responsiveness throughout your shift • Treating this as a long-term, full-time job—not a side gig or freelance task ⏱ Payroll is processed bi-monthly. We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits

1. Monthly Salary: PHP 35,000 2.Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3.You will be paid extra for overtime and Philippines public holidays
4.Probation: 6 months and after Probation
10 days annual leave credits
5 days of sick leave
5. HMO offered after 6-months' probation 6.Eligible for 13th Month Pay after 30 days
7.Annual Salary Review
8.Laptop provided after 30 days
9.Permanent work-from-home role. You will have to use your own internet.
10. SHIFT TIMES: 4 AM to 1 PM Philippin e time, Monday to Friday.

Originally posted on Himalayas