Bid Coordinator / Jr. Estimator

Position Summary
The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication.
Primary Responsibilities

- Download and organize all bid documents into Dropbox and CRM.

- Maintain meticulous project records (project name, GC, owner, plan stage, etc.).

- Assist estimator in preparing scope outlines, RFIs and alternates.

- Format and produce polished proposal documents using company templates.

- Ensure pricing and scope data align between Excel proposal sheets and Word templates.

- Track bid due dates and ensure timely submissions.

- Send scope summaries to customers in advance when applicable.

- Manage bid follow-up reports and communicate with Outside Sales for updates.

- Maintain accurate CRM records for bid outcomes and project stages.

- Support estimating meetings and assist with administrative coordination between Sales and Estimating.

Qualifications

- HVAC or plumbing background preferred .

-
Expert-level proficiency in Microsoft Excel and Word.

- Exceptional organizational and communication skills.

- Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence.

- Comfortable in a deadline-driven, detail-oriented environment.

Why Join Assist World ?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM

Originally posted on Himalayas