Administrative Assistant – Bookkeeping & Operations Support

Administrative Assistant – Bookkeeping & Operations Support

Work Setup: Remote
Employment Type: Full-Time
Role Overview

We are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative, bookkeeping, and operational support. This role will assist with day-to-day business operations, financial administration, client coordination, scheduling, and documentation.

The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while maintaining accurate records and professional communication.
Key Responsibilities

- Manage email correspondence and calendar scheduling

- Draft and send client communications and welcome letters

- Coordinate with clients, vendors, and internal teams

- Assist with bookkeeping, invoicing, and payroll-related tasks

- Review and reconcile expenses and maintain accurate financial records

- Prepare estimates, proposals, and other business documents

- Follow up with clients, vendors, and external parties on outstanding items

- Create and maintain SOPs and administrative documentation

- Maintain organized records and support day-to-day business operations

- Provide general administrative support as needed

Qualifications

- 2+ years of experience as an Administrative Assistant or similar role

- Experience with bookkeeping, invoicing, and payroll

- Strong Excel skills and experience with QuickBooks

- Experience with email and calendar management

- Strong client coordination and communication skills

- Excellent organizational and time-management skills

- Highly detail-oriented with strong follow-through

- Strong written and verbal English communication skills

- Able to multitask and work independently

- Experience in Construction, Manufacturing, Home Improvement, or a related industry is a plus

What We’re Looking For

- Proactive and dependable

- Organized and detail-oriented

- Comfortable handling multiple priorities

- Strong problem-solving and follow-up skills

- Professional and confident when communicating with clients and vendors

- Able to work independently with minimal supervision

Technical Set-up
OS: Windows 11 Home/Pro
Processor: i5 or Ryzen 5 or higher
RAM: 16GB

Accessories: Dual Screen, noise-cancelling headset and a camera

Originally posted on Himalayas