Administrative Assistant

About Us:

We are seeking a skilled and organized Admin Assistant to join our team and provide vital support to ensure smooth project operations.

Key Responsibilities:

- Provide administrative support for construction and/or remodeling projects.

- Manage data entry, customer databases, and organize files.

- Perform internet research on materials, suppliers, and construction-related topics.

- Handle email and calendar management.

- Transcribe field notes and ensure accurate documentation.

- Qualify potential leads over the phone and gather necessary information.

- Schedule meetings with leads and update CRM with lead/deal information.

- Offer customer support and handle phone calls as needed.

- Coordinate supplier communication, manage material orders, and schedule deliveries.

- Oversee change order requests and track related invoices.

- Track project expenses and assist with purchase order invoicing.

- Manage COIs and project warranties, ensuring proper documentation and follow-up.

Qualifications:

- Excellent communication skills, both written and verbal.

- Prior experience in an administrative role, ideally within the remodeling or construction industry.

- Knowledge of construction terminology

- Strong organizational skills, with a keen attention to detail.

- Proficiency in managing emails, calendars, and customer databases.

- Experience with supplier coordination, material ordering, and delivery scheduling.

- Familiarity with tracking project expenses, invoices, and managing change orders.

- Ability to handle customer support calls and qualify leads over the phone.

- Experience using CRM tools to manage and update lead/deal information.

Originally posted on Himalayas